Communications Assistant Intern at UNDP

Type of Contract: Internship
Post Level: Intern
Duration of Initial Contract: 6months

Background

• The purpose of the Internship Programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand impression of the day-to-day working environment of UNDP.
• Under the direct supervision of the Regional Team Lead- Project/Partnerships Coordinator, the incumbent will be primarily responsible for providing administrative support to the project the ECOWAS/ EU/ UNDP Project/ Partnerships office in Abuja, to ensure smooth implementation of the project.
• He/she will provide support to the national Project Admin/Finance associate in the organization of statutory and other project meetings/activities.
• The need for this intern has become imperative following the incorporation of the Nigerian component to the Project. The services of an intern therefore will primarily be supporting the project coordination team in the implementation of the Nigerian component of the project.

Duties and Responsibilities
1.) Support the communication effort of the ECOWAS/EU SALW project in Nigeria:

• Organize background information for the project launch in the states liaising with key stakeholders.
• Liaising with communications teams of all the stakeholders and ensuring the media and press coverage as well as advocacy materials are in place.
• Developing project briefs and contributing to quarterly newsletter
• Provide support in developing public service announcements capturing key messages of ECOWAS-EU SALW project work
• Update the ECOWAS-EU SALW project social media pages on a regular basis with relevant material, highlighting key events and achievements.

2.) Support the administrative and coordination of activities for the Project:

• Support coordination of travel arrangements for project mission to targeted states;
• Provide efficient support in organizing meetings by ensuring that all planning committee meetings logistics arrangements are in place
• Provide efficient support in arranging weekly online coordination meetings and documenting meetings procedures/minutes
• Assist the Communications Unit with any other duties as may be assigned.

Competencies
Core

Innovation:

• Ability to make new and useful ideas work

Leadership:

• Ability to persuade others to follow

People Management:

• Ability to improve performance and satisfaction

Communication:

• Ability to listen, adapt, persuade and transform

Delivery:

• Ability to get things done

Technical/Functional

1.) Primary
Anti-Corruption:

• Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations

Office Management Approach:

• Thorough knowledge of office management and project implementation

2.) Secondary
Knowledge Management:

• Ability to efficiently handle and share information and knowledge

Clarity and Concise:

• Ability to write briefs and reports

Analytical Mind:

• Consistently approaches work with energy and a positive, constructive attitude

Required Skills and Experience
Education:

• University Degree in Communications, Languages or Humanities is a requirement

Experience:

• Relevant working experience in the field of communications and public relations, preferable
• Ability to write clearly and concisely
• Initiative, sound judgment and demonstrated ability to work harmoniously with people of different national and cultural backgrounds.

Language Requirements:

• Fluency in both written and spoken English, Knowledge of French is an advantage

Other:

• Experience in the usage of computers and office software packages especially Ms. Word, Power Point and knowledge of spreadsheet and database packages.

Eligibility Criteria
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
• Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Conditions:

• UNDP internship programme does not provide a salary or remuneration for the internship;
• All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship or for six months immediately following the expiration date of internship;
• The intern must provide proof of enrollment in health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;