Administrative Assistant at British High Commission

Grade: A1 (L)
Type of Position: Fixed Term
Working hours per week: 36.5 hours
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Estates

Main Purpose of Job

• To undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Day to day control of Maintenance/Servicing/Project works.
• Assist with liaising with technicians, contractors and others
• Assist in providing comprehensive supervision of all works designated to post.
• Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
• Assist in Carrying out effective filing of all Pre-planned, Routine etc. Documentation in the appropriate manner.
• Ensuring all documentations are properly filled and kept in order
• Carryout documentation of the day to day work request that comes in/Closed
• Responding to day to day emails that comes in
• Assist in attending to the requisition / liaising with procurement to get materials
• Calculations of overtime for the team
• Order office supplies and research new deals and suppliers
• Contributes to the general development and improvement of service.
• Carries out statutory duties related to the post and to ensure compliance with regulations.
• Ensures a culture of "Safety & Health above all else".
• Work on Property compliance assessment

Essential Qualifications and Experience 

• Proven Significant and relevant experience in working in an office environment (3 years’ experience)
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanner etc.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organized with a customer-oriented approach

Desirable Qualifications and Experience :

• Experience in facility management is of advantage

Required Competencies:

• Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

Starting Monthly Salary

• N263,239