Human Resource and Admin Manager at ACE Human Resources Consulting

Location: Zaria, Kaduna
Start Date: As soon as the successful candidate can resume

Major Responsibilities

• Provide Human Resources Leadership and Management across the company
• Lead the identification and development of improved recruitment and retention approaches
• Oversee staff development
• Develop Staff Wellbeing (because of the dynamic nature of our work)
• Oversee the administration of the company's main office and liaise with program-based Admin Staff

Administrative Tasks:

• Manage incoming and outgoing telephone calls and emails for the company
• Manage office expenses and petty cash of the office under the approval of the management
• Manage office equipment and infrastructure to ensure proper upkeep and a well-running office
• Oversee the overall running of the reception operation
• Make logistic arrangements including flights reservations, hotel and vehicle arrangement for staffs, visitors/partners, donors, consultants, volunteers and interns
• Implement procurement of stationery for staff and meetings/workshops and assets of the office
• Prepare and administer correspondence, memos, reports, presentations, and emails to partners and counterparts, donors or other related offices or agencies in relation to the office operations
• Carry out other duties such as translation works and take minutes of office meetings as requested by the supervisor
• Upkeep the filling system and manage filing of office documents in hard and electronic copies.

Human Resource Tasks

• Recommend and execute annual staff development plan for the company's team
• Develop, advice and implement company policies, procedures, rules, regulations for employees in compliance with statutory requirements and labour law.
• Review and update all human resources policies to meet the organization’s needs
• Plan and facilitate HR activities amongst the team including contracts, recruitment, employee relations.
• Liaise with hiring mangers to develop job descriptions for current/new positions
• Upkeep the company's organizational chart and current staff contact list
• Assist the progress of job planning and performance management
• Provide coaching and training to direct staffs on HR & Admin functions
• Establish and maintain relations with government, labor union and other related personnel and stakeholders
• Monitor, record and process employee time sheets and leave requests
• Provide support to the management on procedures and documentation regarding managing of personnel or staffing issues
• Conduct coaching and instruction sessions for staff members regarding admin and HR procedures
• Other related assignments as shall be assigned by the management.

Minimum Recruitment Standards

• Bachelors Degree in Business Development or other relevant degree (required) or Bachelors Degree in HR Management (preferred)

Knowledge/Skills:

• Good communicator, able to read, write, speak and understand English - really well; & have written and spoken fluency in Khmer
• Proven leadership, motivational and mentoring skills
• Able to negotiate and think laterally
• Knows and applies solid evidence-based approaches to staff recruitment and retention, in a way that is flexible and appropriate to the level of the job
• Ability to coordinate and network effectively
• Knowledge of Nigeria Labour Law, Tax Law, and other regulations
• Excellent computer skills, especially in word processing and spreadsheets,
• Proven attention to detail
• Knowledge of Hausa language is essential

Experience:

• At least 3 years experience at Senior Management level as manager of a HR team/department
• At least 5 years corporate experience in the Human Resources Department/Team

Personal Attributes:

• Strong time management skills, ability to work under pressure, meet deadlines and prioritise tasks.
• Makes sound decisions and judgments
• Patient, sensitive, resilient, flexible, and demonstrates humility
• Shows initiative and is innovative
• Role-models integrity, transparency and honesty, and must be able to maintain confidentiality
• Must have a sense of humour
• Ability to be flexible to changing deadlines and work priorities
• Deep commitment to Hagar’s mission & core values

Salary
Salary is competitive, based on experience and negotiable.