Base Finance Assistant at Action Against Hunger | ACF-International

Duty Station:     Borno, Monguno

Position Overview:
The base finance assistant is responsible for the base cash box and ensure the respect of the supply chain guidelines and payment mode including filing and archive of documents.

Specific Objectives: 

• Visit the fields during various program/ activities to make payments
• Support the program’s cash transfer implementation
• Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
• Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
• Respect ACF purchasing procedures as per KLV3 when giving an advance and to report to Head of Base and Finance Coordinator if these procedures are not respected.
• Clear and release cash advances with logistics / programs on weekly basis.
• Maintain a spread sheet of supplier payments.
• Ensure all suppliers are paid according to terms designated in signed contracts.
• Check that all invoices and their amounts are present from reception and the coherence with the accountancy in excel file.
• For the monthly accounting closure verify the accuracy of the accounting codes, the project codes and the budget codes.
• Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving.
• Check and confirm all the invoices are present for each transaction.
• Classify and split all invoices according to budget lines if necessary, particularly when previously used in various operations (redistribution of the initial budget lines).

Qualifications:
Bachelor’s degree in Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus.

Essential Skills and Experience:

• Organized with time management and planning skills
• Sense of confidentiality
• Strong computer skills, and familiarity with Microsoft Word and Excel.
• Ability to manage and follow work plans.
• Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
• Commitment to AAH mission, values and policy.

Preferred Skills and Experience:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Minimum of 2 years’ experience in a finance and administration-related role.