Executive Assistant to the Managing Director at AFM Recruit

JOB SUMMARY: Afmrecruit is a recruiting company based in Lekki phase 1. We are looking for a very good female Administrative assistant for a client of ours that are based in Port Harcourt and are into engineering, construction and marine logistics. This client of our are a well-known company

As an Execuitve Assistant to the managing Director, you will required to report to the Executive manager and assistant and also the MDs of other departments

She will be required to provides executive support to the Managing Director as well as the full range of administrative and secretarial duties ensuring the effective and smooth running of the MD’s office.

JOB DUTIES/RESPONSIBILITIES.

• Manage the MD’s office and employees to ensure that all activities of the office are carried out with timeliness and effectiveness
• Manage the MD’s diary and prevents conflicts in scheduling
• Professionally Attend to, log and as required, pass on incoming calls to the relevant parties to ensure all matters are handled with timeliness
• Liaise with operations team to ensure all matters/ issues relevant to the MD are escalated to ensure prompt and appropriate management action
• Use initiative and be proactive in providing reminders where necessary to the MD on various matters

• Maintain a high level of customer service in dealing with both internal and external customers in a courteous and professional manner

• Organise travel and accommodation requirements for business trips, conferences and executive events as required
• Maintain and manage relations and communications with internal and external entities on behalf of the MD
• Supervise the Administrative Assistant to ensure correct dispatch, collection and sorting of parcels, documents and mail, and log actions for necessary follow up
• Create filing system and supervise the Administrative Assistant to ensure correct filing all official documentation in both hard and soft copies
• Ensure confidentiality of information and activities

• Manage and be accountable for petty cash to ensure supply of office stationary and other

• Provide support with other duties as required by the Executive Assistant.
• You will be required to work with both the external and internal interfaces of the company.
• The external interfaces such as customers, visitors and third party that comes into the company and the internal interfaces such as working with other departments in the company.

QUALIFICATION REQUIREMENT/EXPERIENCE

• Bachelor’s degree in any field

• Minimum of 2 years’ experience in an administrative capacity and has a good sense of dealings with top board of directors of any company.

• The candidate must be a female who residents in PORT HARCOURT, DELTA, ASABA, WARRI, ABA AND OTHER ENVIRONS.
• The candidate will be someone who is willing to work for a low budget salary plus commission.
•  The female candidate must show a good attitudes towards work and have a good coordination abilities.

• She will be one that shows that other effective and effortless character and is  She should be one who has worked as an Executive assistant in her previous place of work.

SKILLS AND COMPENTENCIES:

• Customer focus
• Strong Communication
• Proficiency in the use of computer applications
• Teamwork
• Planning and organising
• Professionalism
• Process orientation / results driven