HR/Admin Officer at ACTED Nigeria

Responsibilities

Administration/Liaison

• Draft/prepare all administrative letters in Area level;
• Prepare all Administrative Documents such as internal notes, regulation, memos etc;
• Follow & Prepare letters/documents in order to solve all ACTED requirement with governmental offices and NGOs in area level;
• Ensure compliance of ACTED to legal requirements of the area of intervention;
• Management of ACTED premises lease & ensure contract are updated and renewed for each premises;
• Manage the guests in GH and set regular follow up/management regarding payment with Finance.
• Human Resources Management
• National Staff:
• Management of national staff;
• Management of public holidays & keeping informed all bases/staff (national/International).
• Control & checking attendance sheet of staff and arrangement of monthly (Titanic) report for salary payments;
• Ensure all staff (national & international) have comprehensive ToRs;
• Follow up of staff appraisal form with relevant department managers;
• Management of Award and or disciplinary action to staff as per ACTED HR Manual after approval of Area Coordinator
• Management/Follow up of staff leaves, provide necessary forms for staff, while needed;
• Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations
• Update and maintain Area office Organization Chart in accordance to the size of program (new staff, new dept. & new projects)
• International Staff:
• Manage the presence of ACTED International staff in Area GH and communicate with logistic dept. to provide necessary requirements (food, bed clothes, towels, kitchen hygiene materials etc)
• Supervise the work of Cook/Cleaners in Office and GH;
• Titanic Follow up

Titanic Monthly Report Follow up:

• Staff list/Staff Changes report to be sent to Capital HR dept. not later than 20th of each month;
• Staff Costs report to be sent to Capital HR dept. not later than 25th of each month
• Titanic report consolidation/approved reports to be received from Capital HR dept. for salary payment not later than 28th of each month;
• Titanic report signed hard copy & Titanic support documents to be sent to Capital HR dept. not later than 1st week of N+ month;
• Review and update the national staff grade, salary & position to be in accordance with country approved salary grid;

ACTED offers a competitive salary based on its Nigerian salary grid.

Start date: May 2017

Contract duration: 6 months with a possibility for extension