Grants Administrator at Universal Careers

The Role
The Grants Administrator will assist the Grants Manager to deepen financial inclusion in Nigeria by supporting the management and performance monitoring for all grants awarded by Our client. The Grants Administrator will implement consistent and effective processes for grants administration, actively supporting the grants lifecycle from  initial proposal review through the conclusion and assessment of completed grants.

The successful applicant must have excellent project management skills, with the ability to take on multiple responsibilities and execute multiple tasks simultaneously. He or she will be results driven and committed to high standards of performance. He or she will be adaptable, creative, and accustomed to delivering results in a dynamic, fast-paced and fluid working environment.

Primary Relationships

Reports to: Grants Manager

Department:Grants

 Principal Responsibilities and Accountabilities
The role will include, but not be limited to the following responsibilities and accountabilities:

Grants Management

• Work with the Grants Manager to ensure that the overall grant submission and approval process is efficient
• Monitor the Innovation Fund mailbox for new grant proposals. Regularly update the Grants Manager regarding status of all grant proposals to ensure that Our client responds within the stipulated timelines
• Assist the Grants Manager, when requested, in the initial evaluation of grant proposals
• Assist the Grants Manager to ensure that all required pre-grant documentation is obtained and maintained properly to enable Our client’s Innovation Fund Committee members to review and approve grant recommendations without difficulties
• Contribute to maintaining an effective project management process for all Our client grants
• Actively  monitor  the  progress  of  all  grantees  vis-à-vis  contractual  milestones  and  grant commitments. Perform the first quality check on the progress monitoring reports delivered by the grantees

Grants Financial Management

• Assist the Grants Manager to ensure grant payments are made in a timely manner and in line with their disbursement schedule
• Ensure that all relevant documentation has been received before the funds are disbursed
• Liaise  with  the  finance  department  to  ensure  grant  payments  are  made  and  any  potential refunds are received in a timely manner
• In conjunction with the Grants Manager, arrange for audits to be conducted for grantees

Grantee Relationship Management

• Maintain regular contact with all grantees. In conjunction with the Grants Manager, conduct at least one site visit per quarter for each grantee
• Arrange interaction/feedback sessions for grantees, as requested. Document all action points arising from these sessions and ensure that they are adequately addressed
• Recommend potential solutions to the Grants Manager where it is observed that grantees are having challenges meeting their agreed milestones