Utility/ Office Assistant (MAPS project) at FHI 360

Position Summary:
The Utility Worker will supervise cleaning, organizing & upkeep tasks related to maintaining the MAPS Office. S/he provides administrative/logistic supports where needed and tasks will prepare food and beverages as requested. The Utility Worker may perform additional tasks as needed.
 
Essential Job Functions:

• Under the supervision of the Program and Administrative Officer, the Utility Worker will perform the following job duties:
• Maintain the premises of the FHI360 /MAPS office, supervise cleaning and organizing the offices, hallway, kitchenette, and bathrooms.
• Perform administrative and front desk tasks (e.g., filing, photocopying, answering telephones and directing visitors).
• Provide logistics support to training
• Manage Admin. stock and provide monthly report of stock.
• Ensure timely supplies and distribution of stock on need basis.
• Monitor the safety and security of the office, reporting any suspicious persons or behavior to supervisor immediately.
• Provide Program/ Admin. Officer or FAA with routine updates on the status of office supplies and office conditions.
• Assist in routine servicing and maintenance of office equipment
• Prepare food and beverages as requested
• Perform other duties as directed by the supervisor.

Experience:

• HND preferred, though not required.
• Minimum of one year of similar experience and duties.

Specific Knowledge
 
Requirements:

• Sufficient familiarity with standard office equipment (ie, phone, fax, photocopier, scanner, copier) so as to perform basic administrative tasks.
• Excellent cleaning and food preparation skills.
• Good interpersonal skills.
• Good planning and organization skills.

Equipment To Be Used:

• Typical office equipment like computer, copier, scanner, telephone and others.

Typical Physical Demands:

• Position may require periods of standing and movement for over three hours or more per day.