Personal Assistant/Secretary at Enroyale Global Services Limited

Our client is a Managing Director of a Real Estate Firm, seeking to hire the services of a proficient  Personal Assistant/Secretary:

Job Brief
Responsible for providing personalized secretarial and administrative support on behalf of managers and company directors, in a well-organized and timely manner. Working on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Duties and Responsibilities

• Type documents; manage databases, review files and maintain office systems, including data management and filing.
• Make travel arrangements and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening phone calls, enquiries and requests, and distribute correspondence.
• Meeting and greeting visitors at all levels of seniority.
• Organising and managing diaries, calendars, schedules as well as meetings and appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Carrying out background research and presenting findings.
• Organising and attending meetings and ensuring the manager is well prepared for meetings. Being involved in decision-making processes.
• Liaising with clients, suppliers and other staff on behalf of the employer.
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
• Taking dictation and minutes.

Qualification and Skills

• Applicant must have a minimum of Bachelor degree or equivalent. With a minimum of three (3) years’ relevant experience. A media background will be an added advantage.
• Good secretarial and administrative skills.
• Exceptional written and oral communication skills.
• Computer proficiency; excellent word processing and IT skills, including knowledge of a range of software packages.
• Good organizational and time management skills.
• Excellent interpersonal skills, honesty, reliability and attention to detail.
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
• Discretion and an understanding of confidentiality issues.