Receptionist / Administrative Assistant at International Medical Corps

Location: Maiduguri

Job Summary

• Provides office services by assisting the Administrative Officer in maintaining, procedures, policies, and monitoring administrative projects.

Essential Responsibilities

• Manage front desk administrative operations and procedures
• Act as first point of contact for all visitors and callers
• Keep visitors log
• Daily and timely review/ supervision and support of domestics staff ,sign-off on daily check lists (include documentation of any exception noted on daily basis and report such to Supervisor)
• Manage internal communication network (reception, management of internal calls, dispatching of received emails and Parcels etc).
• Manage administrative operations and procedures under the Supervision of the Administrative Officer
• Clerical duties (photocopying, filing, scanning, binding documents etc.).
• Perform document retention procedures such as filling of documents/record keeping ,serialization both soft and hard copy
• Advocate and promote a healthy, creative and safe work environment.
• Ensure proper functioning of the office organize team meetings, circulate agendas, take and circulate minutes.
• Assist the Administrative Officer in updating the Office Staff list
• Responsible for updating master contact databases (Both staff and Vendors).
• Coordinating submission of staff Time sheet
• Assist the Administrative Officer to ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies;
• Verifying receipt of supplies.
• Assist the Administrative Officer in all office and Guest house acquisitions, administration and maintenance.
• Ensure the management and monitoring of subscriptions and monthly telephone and Internet communications.
• Maintain proper records for all correspondences

Qualifications and Experience

• Degree in Business Administration or any related course
• 1 year cognate experience in an NGO setting is an added advantage.
• Administrative Skills
• Proficiency in Microsoft Office
• Organizational and analytical Skills
• Inventory keeping Skills