Personal Assistant to the MD at Solution Finders Limited

 Job Description

• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Dealing with incoming email, and post, often corresponding on behalf of the MD.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the MD is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.

Desired Skills & Experience

• Bachelors Degree in any relevant field (An MBA would be an added advantage).
• The PA needs extensive knowledge of the organization and interest in what the company does.
• The CEO would rely heavily on the PA, trusting that work will be handled efficiently in her absence.
• Discretion and confidentiality are therefore essential attributes for a successful PA.
• You will need to know who key personnel are (both external and internal) and understand the organization's aims and objectives.