Finance Assistant at Save The Children

Reports to: Finance Officer

Job Description

• The Finance Assistant has responsibility to support Payments, receipts and disbursement of funds. He/she will provide support to the finance unit.

Key Areas of Accountabilities
Fund Disbursement:

• Writing of Checks as approved by relevant budget holders
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer
• Update & maintain manual cash book
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment(including emergencies)
• Financial Information and other support functions
• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use

System Administration:

• Registration of all paid invoices on Agresso on a daily basis
• Single Account Reconciliation
• Weekly Bank and cash Reconciliation

Others:

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the  various pensions’ administrators and remitting same on a timely basis
• Ensure all documents are filed and stamped “PAID”
• Any other duties as assigned by the supervisor or line manage

Competencies and Behaviours (Our Values in Practice)
Core Competencies:

• Delivering results -Applying technical and professional expertise - Working effectively with others - Communicating with impact
• Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see Fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and Encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Working Relationship

• Internal: Finance Staff/Program Staff/Support Staff/Signatories
• External: Vendors/Consultants.