Admin Manager/Executive Assistant at Apata & Ascott Limited

Job Tasks and Responsibilities

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases, file and retrieve documents and reference materials
• Conduct research, collect and analyse data to prepare reports and documents
• Manage and maintain executives' schedules, appointments and travel arrangements.
• Arrange and co-ordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Interact with external clients.
• Co-ordinate project-based work.
• Review operating practices and implement improvements where necessary.

Education and Experience

• Minimum of 7 years experience providing support at a high managerial level.
• Proficient computer skills and in-depth knowledge of relevant softwares.
• Knowledge of standard office administrative practices and procedures.
• Bachelor's degree required.

Key Competencies:

• Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication.