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  • Posted: Jan 30, 2017
    Deadline: Feb 3, 2017
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    Save the Children invests in childhood - every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children's lives now, we change the course of their future and ours. Please give monthly and support our mission. Save the...
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    Front Desk/Support Service Assistant

    Duration: The Project will end in August 2017.

    Role Purpose

    Office Communications:

    • Welcome and receive visitors to the office.
    • Manage general office communications
    • Main office telephone, transferring calls and messages to staff.
    • Managing incoming and outgoing post, receiving newspaper publications and monthly processing of payments.
    • Disseminate formal communications to staff.
    • Maintain current contact database of other INGO, Partners, Government and Donor organisations.
    • Receive, collate and send letters and correspondence to field offices and partner offices.

    Administration:

    • Assist in the general document-filing system.
    • Manage calendars and arrangement of meetings for the Kebbi office
    • Ad hoc Typing, spiral binding, scanning & photocopying
    • Assist in co-ordinating and maintaining the SC resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
    • Assist in the production and publications of all SC official text, reports and other materials.
    • Ensure the office First Aid kits are stocked and replenished with genuine drugs
    • Assist in the maintenance of the office
    • Ensure the Kebbi minutes of meeting are sent out as at when due to all Nigeria Staff and file is updated at all times
    • Assist in providing admin support for in house trainings
    • Filing and documentation

    Other:

    • Other ad hoc tasks as requested by Line Manager.

    Skills and Experience
    Administrative & General Skills:

    • Level of Education - Degree in Communication, Library Sciences, Administration, Humanities or its equivalent.
    • Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
    • Strong coordination and time management skills.
    • Sound knowledge of office practices, procedures and administrative systems including filing systems
    • Excellent interpersonal and communication skills
    • Strong teamwork skills with the ability to both support colleagues and request support as and when required
    • Strong written and verbal communication skills, fluent in English
    • Ability to draft well-written, professionally presented documents
    • Commitment to Save the Children mission, vision and values
    • Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
    • Computer literate and knowledge of Word, Excel.

    Method of Application

    Interested and qualified? Go to Save The Children on savethechildrenng.simplicant.com to apply

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