Admin/Executive Assistant at HYT Nigeria

Job Description

• Screening and/or answering phone calls and responding to enquiries,
• Preparing correspondence, Memos, presentations, bids, proposals and other write ups on behalf of management
• Scheduling meetings, preparing agenda and representations as directed by the management
• Meeting and greeting management guests
• Recording and filing meeting minutes and notes
• Keep log of the management s itinerary, schedules, and appointments, protocols, to do list and ensure the management meets all her business obligations.
• Ensure meetings that are cancelled are done well ahead of time
• Organising travels and preparing travel itinerary
• Coordinate travel and accommodation requirements and ensure arrangements in place for the management matches her specification such as drop-offs, pick-ups, hotels, airlines, activities etc
• Planning, organising and managing events as directed by Management team

Requirement

• Relevant 4 year University degree
• 3-5 years’ experience in similar role
• Good knowledge of Microsoft office suite with focus on Word, Excel, PowerPoint and Access
• Discretion and confidentiality are essential
• Ability to filter information and assess priorities
• Attention to detail and maintain professionalism at all times
• Experience of diary management/researching and booking of travel and accommodation
• Demonstrable experience in an administration role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts is essential
• Desire to learn
• Excellent communication skills- verbal and written
• Excellent time management  and organisational skills
• Proven ability to work under pressure and to tight deadlines
• Well presented, highly personable, bright, confident personality
• Flexible and mature approach with ability to work unsupervised
• Confident and able to use initiative and operate independently