Finance Assistant at PACT

Job Description

• The Finance Assistant will assist in all areas of the Finance management.

Specific Duties
The specific duties to be carried out by the successful candidate are listed below:

• Prepare and follow up with transactions to ensure that payments are accurately captured, timely and complete;
• Reviews procurement and payment documents ensuring appropriate cost coding and accuracy;
• Ensures timely payments to vendors and other project related expenses such as telephone, travel etc.
• Reviews sub-grant and sub-award financial reports, taking initiative to resolve problems in accordance with policies and program objectives;
• Follow-up with 3rd part transactions, ensuring that all related documentation are submitted such as TA for sub-awards, deposit slips are properly filed etc.
• Provides support in preparation of bid analysis, negotiation memos, purchase orders and other procurement documents in accordance with Pact’s and donor policies and procedures.
• Processing all staff expenses, ensuring follow-through and filing
• Handles Petty cash
• Preparation of schedule for monthly statutory deductions.
• Reconciliation of monthly payroll deductions.
• Performs other related duties as assigned.

Minimum Qualifications

• Minimum B.Sc in Accounting or its equivalent is required. Chartered accountant qualifications a plus.
• Possession of 2 years of cognate experience in fund accounting. Experience with accounting standards/practices of international organization a strong plus.
• Demonstrated experience with automated accounting systems (QuickBooks and serenics), including payroll.
• Knowledge of internal control systems and financial audit processes.
• Advanced use of MS Word, MS Excel, MS Outlook, Power Point and MS Publisher.
• Knowledge of OMB Circulars 110,122,133