Business Analyst/ Chief of Staff at BluePoint Global Services Limited

Unit / Office: Executive Office
Reports to: Group Chief Busines Development Officer
Grade Alignment: Grade Level VI - VII (Senior Officer 1 - Senior Officer 2)

Job Objective

• To plan & direct all administrative, financial and operational activities for the Group by providing executive and administrative support to the Group Chief Business Development Office of P2 = P Group

Job Responsibilities

• Planning and monitoring of all Group business activities
• Provides oversight and guidance to all Group projects through timely status reports
• Scope, plan and execute multiple, often quick-turnaround projects
• Demonstrates expertise in a variety of the field's concepts, practices, and procedures.
• Leads and directs the work of all subsidiaries.
• Coordination/orchestration of projects or commitments by ensuring alignment among disparate stakeholders
• Develop draft communication on behalf of the GCBDO and/or research in support of recommendations
• Ensure meeting aims are realistic, preparation is proper and GCBDO is well-prepared
• Proactive identification of issues that could impact the successful execution of the GCBDO’s commitments and suggestion of mitigating approaches
• Support subsidiaries’ executive team’s communications with the GCBDO
• Attend meetings, capture major take-a ways, and work with executive team to ensure follow up while monitoring progress/achievement of next steps
• Ensure appropriate and timely communication to meeting participants
• Represent the GCBDO in outside fora as required
• Develop & implement efficient system for gathering, collating and analyzing data
• Issues identification and management through strategic recommendations on better ways of improving the Group performance
• Transcribe, proofread and edit correspondence composed by the CBDO
• Maintain the GCBDO’s calendar.

Competence Requirements
Core Skills:

• Ability to see the big picture while focusing on process & procedure necessary to produce result
• Project Management
• Research and program development skills
• Highly resourceful with ability to multitask
• Demonstrates expertise in a variety of the field's concepts, practices, and procedures.
• Strong budgeting and cost management skill
• Ability to prepare reports, proposals, policies and procedures
• Effective public relations and public speaking
• Stress & time management (prioritization) skills
• Superior proofreading skills
• Organisation and negotiation skills
• High personal code of ethics, integrity, diversity
• Ability to successfully navigate within varying degrees of ambiguity in a fast-paced environment
• Firm strategic, financial & statistical analysis skill
• P/C personal productivity tools such as Microsoft Word, Excel, PowerPoint etc.

Key Performance Indicators

• Accuracy and timeliness of reports MIS reports & performance analysis
• Accuracy and timeliness of status report
• Efficiency and effectiveness of processes - Group project delivery
• Frequency, relevance & timeliness of initiatives and strategic recommendations on better ways of improving the Group performance
• Rate of complaints received from internal and external customers
• Cycle time for delivering minutes of meetings
• % Cost management & savings achieved
• Frequency, relevance & timeliness of initiatives.

Qualification Specification/Qualification

• A good first degree in Business Administration or any related discipline is required

Minimum Experience:

• Minimum of 6 years related experience in finance, mining, real estate, business strategy or consulting and Group business sector policy roles.