Analyst Trainee at DBH Solutions

Proposal Management:

• Review the request for proposals (RFP) submitted from the client ensuring that it is progressed through the RFP lifecycle.
• Obtain assistance from other departments (Engineering, Administration, Finance, etc.) as required to prepare the proposal plan that meets the objectives of the proposal budget and timeline.
• Clearly define the requirements and Scope of Work offered to the client and identifies any clarifications or exceptions to the client’s request.
• Ensure utilization of approved company vendors and OEMs, requesting costs if necessary to complete the request for proposal (RFP).
• Primary responsibility for preparation/review of the proposal write-ups
• Submit proposals within the required timeframe, ensuring follow-up within 3 days of submission.
• Obtain feedback from projects for “lessons learned” to incorporate in future proposals.
• Prepare initial assessment of the technical, financial, schedule or any other unusual risks associated with a proposal

Project Procurement:

• Prepare and review purchase orders in order to verify accuracy, terminology, and specifications and send copies to OEMs
• Placing orders with our OEMs, tracking and following up on progress through to delivery.
• Respond to queries about order status, changes, or cancellations
• Ensuring that all orders placed with the OEMs meet the required standard for the project.
• Determine if inventory quantities are sufficient for the RFP; liaise with Logistics to order required materials when necessary.

Project Management:

• Perform a key role in project planning, budgeting, and identification of resources needed
• Preparation of the project schedule and plans
• Monitor and track project milestones and deliverables and make revisions as and when the need arises.
• Develop or update project plans for projects including information such as project objectives, technologies, systems, information specifications, schedules, funding, and resourcing.
• Prepare project status reports by collecting and analyzing information from all lead engineers ensuring that the weekly report sent out to the client is accurate and timely
• Ensure project documents such as high level project plans, SOWs, Change Request Form are completed and signed by all parties where needed.
• Identify the elements of project risks that are likely to give rise to disputes and claims and ensure such is communicated to the management.
• Obtain feed back from projects for “lessons learned” to incorporate in future proposals.
• Oversee the project from start to finish.
• Manage project execution to ensure adherence to budget, schedule, and scope

Quality Assurance

• Action and close all customer complaints timely.
• Ensure all work meets or exceeds the contract specifications and standard of excellence of the company.
• Coordinate all QA/QC activities with the site manager and ensure that quality assurance reports are submitted weekly.