Human Resources Officer at Human Capacity Development Consultants (HCDC)

Reports: General Manager

Job Description

• Ensure the timely and smooth run of the monthly payroll by providing accounts department with required employee information (fines and other deductions, new employee start dates, end dates, absenteeism, etc).
• Ensure contract letters are issued to staff based within the labour laws provision.
• Ensure accurate job descriptions are developed for all positions.
• Ensuring proper filing system is maintained for all staff information and records.
• Organize, plan and conduct induction for all new staff.
• Organize and monitor staff training with the General Manager or relevant Line Manager.
• Monitor and record daily staff attendance and overtime.
• Monitor scheduled absences such as leave or travel and liaise with supervisors to ensure staff absence have been adequately covered to avoid disruption of business activities.
• Ensure company policies are clearly communicated to all staff.
• Ensure disciplinary actions (fines, penalties etc) for various offences are implemented, documented and communicated to staff.
• Responsible for dealing with grievances and staff welfare related matters.
• Co-ordinate the performance appraisal process.
• Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is implemented for hiring staff.
• Liaise with our recruitment consultants when required to ensure quality candidates are short listed for vacant positions.
• Schedule, organize and participate in recruitment interviews.
• Ensure employees receive allowances and benefits due to them when they become eligible.
• Conduct reference checks and collate guarantor information on prospective candidates.
• Act as liaison person between the Health Management Organization and the company.
• Responsible for organizing and monitoring staff lunch
• Perform other HR related duties as required.

Qualifications and Key Skills

• BA/ B. Sc degree holder (desirable)
• 1-3 years minimum experience
• A professional and commercial approach to HR
• Strong personal and leadership experience
• Managerial skills for supervision and management of staff
• Strong business and commercial acumen.
• Proven leadership and problem solving potentials.
• Proven experience in training and development of staff to meet set goals.
• Excellent communication skills (verbal and written).
• Ability to multi-task, and change priorities constantly as needed in a fast paced environment