Fleet Coordinator at Pfizer

Job Title: Fleet Coordinator, NEAR (Nigeria, Ghana & East Africa Region)

Reports to: Procurement Manager, NEAR

Region/Location: NEAR/Lagos

Affiliate/Department/Location Global Procurement & Operations - GPO

Job Purpose

Management of all company fleet operations (Contracts, Maintenance, repairs, etc.) in coordination with all stakeholders (Pfizer Colleagues and Suppliers)

Key Accountabilities

Fleet Management

• Implementation of Fleet polices & procedures, and assist to prepare regular compliance reports
• Ensure effective and efficient management of all day to day operations of all company vehicles across NEAR region
• Support the implementation of regional and global Fleet initiatives including management of local compliance
• Update data of every new car in the NEAR fleet tool (employee ID, purchase value, date of receipt, type of cars etc.)
• Ensure all company’s vehicles are in good condition at all times
• Process disposal of all fully depreciated vehicles in line with the NEAR car Policy

Insurance Process Management

• Handle all insurance categories including renewal of insurance covers, accident management, and claim recovery.
• Interface with both the insurance company and Pfizer finance team to ensure all claims are reconciled

Business process and compliance:

• Support project office activities to ensure tasks are executed amongst team in a timely manner.
• Assist in vendor assessment and evaluation at least on a yearly basis
• Assist in securing the Supplier FCPA Due Diligence Questionnaire during category reviews and for compliance / Procurement initiatives (MAPP)
• Along with different departments, review supplier performance on a regular basis to ensure compliance with terms and conditions of contract
• Process purchase Orders in Ariba System where required
• Participate in qualifying and selection of appropriate suppliers.

Stakeholders’ management

• Measure suppliers performance and service levels
• Provide effective support to different departments as may be required
• Build relationships with key customers through face-to-face meetings
• Build relationships with key stakeholders

  o Pfizer internal
  o Suppliers

• Remain the point of contact with the Global fleet team
• Utilize network to maintain up-to-date information (operational and strategic) relating to fleet management across markets

Reporting

• Provide periodic report as may be required by the global fleet team
• Update the NEAR fleet tool to generate report as may be required on a timely basis
• Keep record of spend (acquisition, maintenance, repairs, insurance, claim, etc) per vehicle per time
• Provide additional updates/information to NEAR and/or AfME teams as required

Job Specific Technical/Functional/Professional Competencies:

• High proficiency with analytical and reporting tools (including MS Excel, Access, PowerPoint, Word, Project)
• Understanding of Total Cost of Ownership (TCO) Concept
• Ability to create a compelling business case based on structured analysis across multiple factors e.g. risk, price referencing, stakeholder management
• Acts decisively
• Seizes accountability
• Self- awareness
• Relationship-building
• Demonstrates business acumen

Qualification / Experience and Knowledge

• Minimum first degree in Business Management or related course
• Minimum of 3 years’ experience in fleet operations and management preferred
• Track record of focus on results with a high commitment to quality and performance
• Strong interpersonal, communication and networking skills
• Fluent in written and spoken English
• Pharmaceutical industry experience will be an added advantage

Dimensions

• Budget Responsibility None
• Number of reports None
• Geographic Scope NEAR