Administration Trainee Ref: 35924 at WorleyParsons

Job Description

• Provide support to Accounts Receivables to ensure all reimbursable expenses are reimbursed with correct back up documents.
• Support Accounts Receivables in invoice preparation in line with Client specifications.
• Provide support to Accounts Payables Team to ensure that payments vouchers are prepared and paid as at when due.
• Update SharePoint regularly to be able to give accurate report on invoice status.

Major Duties and Responsibilities

• Ensure paid Cash Call Vouchers are collated from A.P, sorted per project per vendor for invoicing.
• Reimbursable Vouchers are properly sorted per cost head per project for Invoicing.
• Help retrieve all supporting documents - cheque pages & bank transfer documents from corporate finance and properly attach to invoices for reimbursing.
• Prepare invoice schedules & spread sheets.
• Process staff out of station allowances.
• Update staff outstation allowances record.
• EPCM-1 Petty cash payments, management & retirement.
• Prepare invoice submission transmittals.
• Submission of prepared Invoices to PtP MPN
• Receiving of Vouchers
• Routing of payment voucher for signature and follow up
• Daily bank transactions for Vendors
• Making sure that the vouchers for procurement is delivered before week ends
• Photocopies of vouchers for EPCM-1 project
• Taking transfer instruction to bank where it was not done on-line (TTP
• Scanning of invoices to P:Drive
• Registering new invoices in Share Point
• Updating of Paid and cancelled invoices in Share Point.

Other Duties and Responsibilities

• Scanning & Archiving of Invoices before submission to MPN Ptp.
• Making copies and sorting of 1% NCD Fund deductionArchiving of documents
• Making copies for procurement.

Qualification

• BSC/HND Accounting/ 0-2 years' experience.