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  • Posted: Sep 16, 2013
    Deadline: Oct 11, 2013
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    WorleyParsons delivers projects, provides expertise in engineering, procurement and construction and offers a wide range of consulting and advisory services. We cover the full lifecycle, from creating new assets to sustaining and enhancing operating assets, in the hydrocarbons, mineral, metals, chemicals and infrastructure sectors. Our resources and energy a...
    Read more about this company

     

    Administration Trainee Ref: 35924

    Job Description

    • Provide support to Accounts Receivables to ensure all reimbursable expenses are reimbursed with correct back up documents.
    • Support Accounts Receivables in invoice preparation in line with Client specifications.
    • Provide support to Accounts Payables Team to ensure that payments vouchers are prepared and paid as at when due.
    • Update SharePoint regularly to be able to give accurate report on invoice status.

    Major Duties and Responsibilities

    • Ensure paid Cash Call Vouchers are collated from A.P, sorted per project per vendor for invoicing.
    • Reimbursable Vouchers are properly sorted per cost head per project for Invoicing.
    • Help retrieve all supporting documents - cheque pages & bank transfer documents from corporate finance and properly attach to invoices for reimbursing.
    • Prepare invoice schedules & spread sheets.
    • Process staff out of station allowances.
    • Update staff outstation allowances record.
    • EPCM-1 Petty cash payments, management & retirement.
    • Prepare invoice submission transmittals.
    • Submission of prepared Invoices to PtP MPN
    • Receiving of Vouchers
    • Routing of payment voucher for signature and follow up
    • Daily bank transactions for Vendors
    • Making sure that the vouchers for procurement is delivered before week ends
    • Photocopies of vouchers for EPCM-1 project
    • Taking transfer instruction to bank where it was not done on-line (TTP
    • Scanning of invoices to P:Drive
    • Registering new invoices in Share Point
    • Updating of Paid and cancelled invoices in Share Point.

    Other Duties and Responsibilities

    • Scanning & Archiving of Invoices before submission to MPN Ptp.
    • Making copies and sorting of 1% NCD Fund deductionArchiving of documents
    • Making copies for procurement.

    Qualification

    • BSC/HND Accounting/ 0-2 years' experience.

    Method of Application

    Interested and qualified candidates should: Click Here To Apply

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