Finance/Administrative Assistant at IITA - International Institute of Tropical Agriculture

Ref: IITA-HR-NRS2016-028
Recruitment Type: National (2-year renewable contract)

Responsibilities
Successful candidate will among other things perform the following duties:

• Provide administrative, financial and logistical support to the Country Coordinator;
• Prepare monthly cash position and bank reconciliations ;
• Maintain a ledger, monitor and analyze the budget ;
• Liaise with the Procurement Officer, ensure that procurements and payments to local suppliers on behalf of the project are done expeditiously;
• Implement CIP financial policies and and prepare regular financial reporting ;
• Make travel arrangements for the project team and any other project partners / visitors in the country;
• Make arrangements for meetings, trainings and workshops for the national project team;
• Handle motor vehicle maintenance, service and supervise the driver;
• Keep inventory of office equipment and supplies;
• Handle telephone calls/faxes, receive and assist visitors to the office;
• Liaise with Senior Project Assistant to enforce partner contracts;
• Maintain the office filing system (manual and electronic) including backup, archiving and storage;
• Perform any other duties as may be assigned by the supervisor.

Qualification

• BSc/HND in Accounting, Business Administration or other related field.

Experience:

• A minimum of 3 years in finance and administration experience in a reputable organization is desirable.

Competencies
Ideal Candidate must:

• Be familiar with grants and contracts administration in a non for profit organization
• Have excellent oral and written communication skills, including the ability to write project and financial reports.
• Be a team player accustomed to working in multi-cultural groups.
• Have good communication skills and willingness to travel.