Project Coordinator at TTC Mobile

ORGANISATIONAL RELATIONSHIPS
Directly reports to: Senior Project Manager
Directly supervises: Work closely with OSP supervisors, Senior Project Manager and contractors
STATUS : Outsourced
WORK SCHEDULE : : 8-5
TRAVEL REQUIREMENTS: Rare
SUPERVISORY RESPONSIBILITIES:
Drive, Monitor and Record: Project Report Submission by OSP Supervisors.
SPMS: Material Release, Dimensioning, Handling and Return of project materials

JOB RESPONSIBILITIES / REQUIREMENTS

•  Coordinate all Project administrative activities aimed at supporting efficient Project
• execution.
•  File ALL project related documents e.g. delivery reports, finance documents, material
• spares document, contractor documents e.t.c.
•  Schedule and manage i. Weekly project office meetings, ii. Weekly Contractor_Project office
• meetings, iii. Emergency Project Office Meetings.
•  Manage minutes of meeting: record, publish and file all minutes of meeting (MoM), no more
• than 24hrs after each meeting.
•  Get all necessary project documents from the relevant support units and distribute to
• project team and contractors accordingly, e.g. design maps, BOM, PO, high level
• description, splice plans, Link Budget e.t.c.
•  Drive the regular and on schedule submission of project reports by OSP supervisors e.g.
• daily work logs, weekly reports, variation request reports, project completion reports, As-
• Built Red-Line Drawings, store requisition forms e.t.c.
•  Make copies of Purchase orders (POs) and file them in a secure folder.
•  Follow up with SCM on spare parts management (SPMS) for ongoing projects. e.g. manage
• store requisition forms, gate pass forms, material return forms and material logistics (from
• store to site).
•  Flag materials availability risk & material release issues between Project unit and
• SCM/Planning unit.
•  Manage all Projects financial paper works such as expense claim forms, PRFs, JCCs, Contractor invoices, POs. Also, file ROW and work notification letters.
•  Any other administrative duty that may be assigned by the Project Manager from time to
• time.

KEY PERFORMANCE INDICATORS (KPI)

Documentation Management
o  Drive OSP supervisor to comply with regular and timely submission of all types of project
reports and documents.
o Ensure Project Manager receives and signs off all project related documents in time.
o Develop a proper document filing system for each project document.

Communication Management
o Excellent and timely dissemination of project related information to OSP supervisor,
Contractors and project back end team.
o Ensure meetings are held regularly & timely. MoMs should also be published accordingly.

Material Management
o Track the timely release of project materials; from store to site. As well as return of unused materials.
o Build an excellent logistics support structure for projects.
o Generate data from reports that can be used to improve project delivery and efficiency.

JOB SPECIFICATIONS

Academic and Professional:

• HND or BSc / Applied Sciences/ Engineering/Mass Communications/Project Management/any other relevant discipline
• HSE Certification is an added advantage.
• Experience:  2 years or more

COMPETENCE

•  Computer literate and proficiency in the use of MS Office tools
•  Excellent communication, writing and people skills.
•  Basic knowledge of fibre technology.
•  Ability to work with little supervision
•  Methodical, Organized and focused on results.
•  Comfortable complying with company procedures.
•  Ability to Multi-task work activities.
•  Excellent time management and documentation skills.
•  Experience in project coordination or customer support (preferably in a Telecom/ISP firm).