Office Assistant at Marie Stopes

Reporting to: Finance & Admin Officer

Duration of contract: 2 years (Renewable)

Responsibilities:

Area 1: Responsibilities as an Office Assistant:

• Support the team in delivery of letters and run other errands within the office.
• In charge of photocopying documents and ensuring that the photocopier is in good condition
• To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.
• Receive all visitors to the office and direct them on the appropriate staff to meet.

Area 2: Responsibilities as a Cleaner

• To ensure that MSION attains high level of cleanliness of building and surroundings at all times.
• To ensure that all keys collected for cleaning purposes are safely kept in the key box.
• To return all cleaning items to office immediately after approved use.
• To make request of items required for cleaning the office.

Area 3: Store and IPO activities

• Supports the training and other infection prevention activities.
• Support the regional staff in charge of MSION’s store in the management of the regional store through issuance of approved stocks and documentation of same.
• Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.

Area 4: Documentation and reporting

• Maintain visitors note and ensure all sign in before proceeding inside the office
• Record and report usage of office stationeries and toiletries
• Perform other administrative duties as may be assigned.

Qualifications:

• Must have at least GCE O’level /SSCE certificate.
• Organisation, initiative, tidiness, courtesy and good communication skills
• Capacity to work as a team member