Administrative Secretary at SENCE Nigeria

Reference ID: 217
Job Type: Full time

Job Details

• Perform secretarial duties for the company and provide general office administration support services
• This is a secretarial position of an administrative nature, involving responsibility for general departmental management. Employees in this class perform a variety of complex secretarial/clerical, and administrative duties.
• Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.
• An employee in this class receives guidance from a supervisor and is expected to exercise considerable tact, discretion, and judgement. Performance is evaluated periodically.

Essential Job Functions

• Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; make photocopies, files, distributes mail, etc.
• Communicate in a positive and effective manner with staff, students, co - workers, parents and/or visitors
• Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;
• Secure information by completing database backups.
• Provide historical reference by utilizing filing and retrieval system.
• Maintain technical knowledge by attending educational workshops; reading secretarial publications.
• Receive telephone calls, take messages and answer inquiries within assigned scope of responsibility.
• Prepare materials for workshops, conferences, meetings, duplicates/collates.
• Receive and makes call for the company on the company’s phones.
• Work with the Head-HR Admin on procurement of offices stationeries’
• Ensures that the CEO’s office is clean and in order.
• Performs other duties assigned.
  

Qualification/Requirement

• OND / HND / B.Sc graduate or equivalent and five years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies and three years of  clerical/secretarial experience, two years of which must have been at the level of Secretary.
• Maintain a high level of confidentiality
• Planning, organizing and analyzing
• Manage an office and coordinate daily activities and/or schedule
• Writing, reporting, presenting and communicating information
• Communicate clearly and concisely in both written and oral form
• Work harmoniously with individuals and groups of employees
• Work independently and organize complex clerical tasks and administrative tasks quickly and accurately
• Ability to be flexible and adaptable in a variety of situations
• Excellent copy editing and proofreading skills
• Accomplish work responsibilities with minimum supervision
• Remain calm under trying circumstances and work with frequent interruptions
• Maintain efficient office procedures and a system for keeping track of requested actions and reports
• Type from rough draft and keyboard at an efficient rate of speed
• Meet strict timelines and perform multiple tasks
• Skill and knowledge in the operation, use and care of office equipment
• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
• Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
• Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.

Remuneration

• Attractive.