Purchaser at Medecins Sans Frontieres

PURCHASER

Main Purpose

• Carry out purchases of a supply office analyzing market sources, and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of all sorts of goods, while guaranteeing best quality and pricing for MSF goods and commodities.

Job Description

• Carries out the purchases of a supply office on the basis of purchase documents issued by the line manager and manages the administrative and accounting procedures related to purchasing.
• Constantly assess the local market, seeks products and suppliers that offer the best value for money, negotiates prices.
• At the request of the line manager, obtains different quotations from suppliers according to the MSF Purchasing policy
• Place purchase orders to pre-selected suppliers with whom prices have been agreed.
• Request invoices or receipts, without delay, for all purchases, check they are correctly filled and translate information written in local language before approval.
• Regularly updates the supplier-item-price data on the supply office
• Manage the administrative and accounting procedures related to purchases: complete purchase orders, check delivery notes (against orders), etc.
• Manages the advances issued by the Finance Department.
• Assists in reception control process with the storekeeper and supply assistant.
• Update information on purchase lists after purchases are made.

Informs the Supply log/supply supervisor and LogCo/project log of all information or modifications to the “item-supplier” data: price, address, items available….

Required Skills and Conditions

• Education: Essential, Tertiary education; commerce related studies desirable.
• Experience: At least two years in supply chain related jobs.
• Languages: Essential, local language; English language

Competencies

• Results
• Teamwork
• Flexibility
• Commitment
• Service
• Stress Management.

Contract

• 208 working hours per month and roster flexibility required.