Roving Logistics Coordinator at Save The Children

Job Description

• The Roving Logistics Coordinator is to act as the link between the Abuja Office Logistics Team and the North West Nigeria Field Logistics teams, and will focus on Procurement, assets, fleet, stock and distribution processes management.
• Also the role is to capacity build, develop, oversee and assist the Field Logistics Officers/assistants/fleet staff etc or as requested.
• He/she will also support the Logistics Manager in looking at pre-positioning and contingency planning in the NW Nigeria.
• The role will include partners’ logistics support and as such, the role may include remote management, management of remote field bases or direct line management of a particular logistics function.

Key Accountabilities
General:

• Coordination of programme logistics; implement the country logistics policies and procedures for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
• Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
• Manage and support logistics staff including ensuring clear division of responsibilities, clear objectives, and management of performance
• Ensure that procedures within the specific area of responsibility meet Save the Children and donor regulations, whether that be within a given technical sector in logistics, or a specific field base
• Provide support to senior logistics staff on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required
• Provide logistics training and capacity building as required
• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Comply with save the children’s zero tolerance to corruption and fraud.

Procurement and Storage:

• To oversee the management of procurement of items based on authorized requisitions, in line with SCI procedures. Support the program staff towards developing of a procurement plan in tandem with the program needs and inputs.
• Organize, plan and work with international procurement team towards initiating an international order for the projects. While doing this must always cc Head of Logistics and Abuja Logistics coordinator.
• Organize, plan and assist in open tenders’ process that may be required.
• To liaise closely with the Finance, Grants and Compliance Manager, as well as the Program Managers and program department, on local and international procurement by maintaining/ensuring a PR tracking system.
• To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best value for money.
• Ensure sharing of FO’s procurement request (PR) trackers with all programs and Country office on a weekly basis and comprehensive one every month.
• Ensuring reporting of all assets in the FOs and managing of all ID cards.
• Set up and inaugurate a procurement committee which shall oversee all procurement need/ processes as well as conduct all necessary tender process in accordance with the procurement policies.
• To ensure that warehousing management and assets tracking are followed up while supporting the Pharmacist in the general management of drugs storage and supplies to the NW Nigeria field locations.

Transport and Communication:

• To oversee the regulation of the use of vehicles and communications equipment (where available)
• To oversee the installation, programming, adequate use and maintenance of communications equipment, including telephones, radios and satellite phones.
• Oversee the supervision and planning of vehicle allocation in order to optimally serve the needs of the program.
• To ensure the monitoring of the fuel consumption and maintenance of SCI vehicles and the skills of the drivers.
• Engage credible and competent vendors (car rental companies) towards providing efficient and effective services to the SCI when required.
• Supervise and ensure a complete and accurate vehicle report is shared with the country logistics manager (or Head of Logistics) on a monthly basis.
• Manage and build the capacities of the SCI/LGA drivers towards becoming responsive and professional in the execution of their work. Safety training is essential in this role.

Personnel:

• To prepare job descriptions for logistics staff.
• To recruit, instruct and supervise logistics staff.
• To provide support through the HR on trainings for the logistic teams.
• To visit these teams and program regularly, in order to monitor the systems, procedures and logistic personnel.
• To set objectives and performance plans for the logistics personnel under his/her supervision in collaboration with area managers/field managers.

Administration/Reporting:

• To ensure that the SCI logistics systems, procedures and working practices are adhered to.
• To ensure that the proper administrative procedures and standards for PR follow-up, purchasing, stock keeping and dispatch are followed.
• To keep a proper record of quotation (eventually tender), PRs, purchase order forms, good receive note, receipts, waybills, and all other documents.

Qualifications
Essential:

• University degree in a relevant subject.
• Extensive experience in: purchasing, clearing and forwarding, exemption waiver pursuit, NAFDAC and Customs processes and procedures.
• Extensive experience in Warehousing, vehicle management, administration.
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Practical experience in working HF and VHF radios.
• Good written and spoken English and other languages as required.
• Ability to keep clear and concise records.
• Valid clean driving license and sound driving skills.
• Commitment to SCI child safeguarding policies, equal opportunity and gender policies.
• Commitment to humanitarian principles and with the aims and objectives of SCI

Desirable:

• Previous work experience, ideally with non-governmental organizations/INGO is an asset.
• Experience in Logistics Management.
• Logistics training or qualification an added advantage.
• Experience of supervision of staffs and good team work (integration).