Procurement & Logistics Officer - Humanitarian at Mercy Corps

General Position Summary

• The procurement and logistics officer will be responsible for facilitating and executing different aspects of procurement, logistics and administration.
• S/he will work extensively with other departments to ensure that all program activities are implemented successfully and timely.

Essential Job Functions
Procurement:

• Coordinates daily Mercy Corps procurement activities with respect to internal procedures.
• Possesses a full understanding of MC procurement policies and formats.
• Provides training to new staff on these policies and provides refresher trainings.
• Assists staff as needed on creating clear and understandable purchase requests and other documentation.
• Collects quotations and bids from the market for requests as per Mercy Corps standard policies.
• Ensures that required documentation of supplies and transactions are completed.
• Maintains and updates procurement files
• Assists with payment requests and follows up with status.

Logistics and Assets:

• Assists with asset management. Identifies assets procured and notifies controller.
• Participates in regular assets inventory and checks
• Ensures all assets are maintained and in good condition,
• Oversees the vehicle management plan.
• Ensures all Mercy Corps vehicles are maintained and fully operational at all times
• Maintains vehicle documentation including log sheets, repair logs and schedules
• Oversees motor vehicles and generator fuel consumption
• Oversees operation of generator and inverter as well as monitors the servicing schedule.

Administration:

• Liaises with country office on renewal of office rental agreement.
• Establishes and maintains appropriate filing systems for office correspondence.
• Ensures that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Ensures office has sufficient office supplies.
• Coordinates any other necessary administrative and office management details.
• Makes all necessary travel and lodging arrangements for visitors.

General:

• Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned.

Knowledge and Experience

• BA/S in relevant field required
• Minimum 2 years of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field.
• Strong organization skills.
• A demonstrated ability to multi-task and process information into action to avoid delays in program implementation.
• A clear understanding of procurement ethics and donor compliance is essential.
• Ability to interact effectively with international and national personnel.
• Commitment to renewing and maintaining knowledge of best practices
• Ability to work under pressure
• Strong interpersonal, intercultural and communication skills
• Excellent oral and written skills and computer skills
• Strong computer skills on MS office programs
• Fluency in English; fluency in Hausa is required.

Success Factors:

• The successful candidate will have a can-do attitude. Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, including remote management.
• S/he is a problem solver, who is adept in successfully dealing with issues of complexity.
• S/he is an active listener and contributor, working to create a strong team share ideas and learn.
• Conscientious with an excellent sense of judgement.