Documentation Specialist at Helen Keller International

Purpose of the Request for Proposal

The purpose of this Request for Proposal (RFP) is to select a Documentation Specialist for the purpose of:

1. Documenting activities of HKI Nigeria Country office in support of the Nigerian government towards the elimination of 5 key Neglected Tropical Disease(NTDs) namely Onchocerciasis, Schistosomiasis, Elephantiasis, Trachoma, River Blindness and Soil-transmitted helminths within 4 states of the federation, namely Borno, Katsina, Adamawa and Akwa Ibom States
2. Developing promotional material with respect NTD control/elimination activities of HKI Nigeria Country Office

Request for information

Questions concerning this RFP should be addressed to:

Eno Udongo at eudongo@hki.org

1. Items to be included while submitting proposal are as follows:

1. Brief profile, as relevant to the above mentioned terms of reference
2. Experience in the relevant area
3. CV, highlighting experience relevant to this exercise. CV should not exceed 4 pages
4.  Track record of successes recorded e.g. letters from clients making reference to previous assignments you did for them.
5. One sample report from a prior consultancy assignment with content directly relevant to this assignment
6. Certificate of incorporation / legal status; if it is a company
7. Tax identification number and tax clearance certificate
   1. Financial proposal- Proposal should include the cost implication for completing the assignment
8. Certificate of incorporation; if it’s a company
9. Tax clearance of the company in the last three years.
10. Form CO2 and CO7; if it is a company

Scope of Work

1. The consultant is required to ensure that the expected outcomes are delivered with best quality
2. The Consultant is required to research NTD media coverage from January 2013 to date (2015) in HKI supported states and include in the compilation of documents.
3. The consultant may have to visit HKI supported states to witness activities, especially during TT surgery and MDA
4. The Consultant is required to obtain activity reports, testimony from beneficiaries, results of various studies conducted to build the required HKI NTD profile.
5. The number of days for the actual consultancy should not exceed 21 days but can be spread across several months.

Timeline for implementation

Invitation to Consultant - August 28th 2015
Sign contract by Consultant - September 1st  2015
Start work - Oct 2^nd – Dec 31^st  2015

Expected outcome

1. Brochure production. The brochure should include:
   1. HKI NTDs activities in partnership with Sightsavers, Queen Elizabeth Diamond Jubilee Trust Project and DFID-UNITED Project. Such as
      1. Advocacy, State NTDs Flag – Off Ceremonies;
      2.  Mapping;
      3. Baseline Surveys;
      4. RAPLOA Survey;
      5. KAP Survey;
      6. MDA, Training;
      7. NTDs Training- TT surgeon and Assistants Trainings and
      8. TT Surgeries conducted.

1. Success stories/testimonies from NTDs activities on handbooks, jotters and flier

1. Cataloguing of NTD photos (this involves collecting, reviewing and placing them in electronic folders.

go to method of application »

Purpose of the Request for Proposal

The purpose of this Request for Proposal (RFP) is to select a Documentation Specialist for the purpose of:

1. Documenting activities of HKI Nigeria Country office in support of the Nigerian government towards the elimination of 5 key Neglected Tropical Disease(NTDs) namely Onchocerciasis, Schistosomiasis, Elephantiasis, Trachoma, River Blindness and Soil-transmitted helminths within 4 states of the federation, namely Borno, Katsina, Adamawa and Akwa Ibom States
2. Developing promotional material with respect NTD control/elimination activities of HKI Nigeria Country Office

Request for information

Questions concerning this RFP should be addressed to:

Eno Udongo at eudongo@hki.org

1. Items to be included while submitting proposal are as follows:

1. Brief profile, as relevant to the above mentioned terms of reference
2. Experience in the relevant area
3. CV, highlighting experience relevant to this exercise. CV should not exceed 4 pages
4.  Track record of successes recorded e.g. letters from clients making reference to previous assignments you did for them.
5. One sample report from a prior consultancy assignment with content directly relevant to this assignment
6. Certificate of incorporation / legal status; if it is a company
7. Tax identification number and tax clearance certificate
   1. Financial proposal- Proposal should include the cost implication for completing the assignment
8. Certificate of incorporation; if it’s a company
9. Tax clearance of the company in the last three years.
10. Form CO2 and CO7; if it is a company

Scope of Work

1. The consultant is required to ensure that the expected outcomes are delivered with best quality
2. The Consultant is required to research NTD media coverage from January 2013 to date (2015) in HKI supported states and include in the compilation of documents.
3. The consultant may have to visit HKI supported states to witness activities, especially during TT surgery and MDA
4. The Consultant is required to obtain activity reports, testimony from beneficiaries, results of various studies conducted to build the required HKI NTD profile.
5. The number of days for the actual consultancy should not exceed 21 days but can be spread across several months.

Timeline for implementation

Invitation to Consultant - August 28th 2015
Sign contract by Consultant - September 1st  2015
Start work - Oct 2^nd – Dec 31^st  2015

Expected outcome

1. Brochure production. The brochure should include:
   1. HKI NTDs activities in partnership with Sightsavers, Queen Elizabeth Diamond Jubilee Trust Project and DFID-UNITED Project. Such as
      1. Advocacy, State NTDs Flag – Off Ceremonies;
      2.  Mapping;
      3. Baseline Surveys;
      4. RAPLOA Survey;
      5. KAP Survey;
      6. MDA, Training;
      7. NTDs Training- TT surgeon and Assistants Trainings and
      8. TT Surgeries conducted.

1. Success stories/testimonies from NTDs activities on handbooks, jotters and flier

1. Cataloguing of NTD photos (this involves collecting, reviewing and placing them in electronic folders.