Finance Assistant at ABT Associates

Specific Job Responsibilities:
Work under the supervision of the Senior Technical Advisor and Finance and Administration Manager to oversee and manage all office procedures and other tasks as assigned by the staff, including but not limited to:

Oversee all aspects of general office coordination
Maintain office calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and agency information.
Interact with clients. vendors and visitors.
Answer telephones and transfer to appropriate staff member.
Open. sort and distribute incoming correspondence. including faxes and email.
Sign for and distribute delivered packages.
Prepare responses to correspondence containing routine inquiries.
Perform general clerical duties to include, but not limited to: copying, faxing, mailing and filing of organizational documents, records and reports.
Set up and coordinate meetings and conferences.
Make travel arrangements for staff.
Collect and maintain inventory of office equipment and supplies.
Arrange for the repair and maintenance of office equipment.
Support staff in assigned project based work.
Assist with overall maintenance of the organization and its offices.
Other duties as assigned by staff.
Ability to work well either alone or as part of a team

Minimum Qualification
(3+) years of experience OR the equivalent combination of education and experience.

Additional Qualifications
At least three (3) years of experience in general office responsibilities and procedures.
Computer literate.
Good writing. analytical and problem solving skills.
Knowledge of principles and practices of basic accounting, records management, organization. planning, and general office administration.
Ability to communicate effectively.
Ability to work well eiU'ler alone or as part of a team.
Ability to operate standard office equipment. including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.
Ability to follow oral and written instructions.