Important: Position is based in Bauchi, Nigeria, Must have knowledge of Local Area
Summary: The Project Coordinator provides functional and administrative support to the Vaccine Direct Delivery project staff on assigned projects. Coordinates and oversees specific functions and project activities. Anticipates staff and project needs to ensure smooth operations. Provides timely updates to internal and external stakeholders.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
- Communicates effectively with eHA team members and partnering organisations to establish trust and promote eHA’s core values of ethics and integrity
- Supports the Project Manager, Supervisor, and Team Members on major projects, including planning, administrative, and maintaining project documentation.
- Serves as the daily point of contact from project initiation to completion, including attending meetings with relevant stakeholders and partners.
- Assists with performance evaluation. Provides weekly and monthly progress reports/logs against monthly delivery targets and schedules.
- Communicates relevant information to all team members, regarding schedule and project requirements, including changes.
- Oversees and allocates equipment, including secure storage, assignments and receipt, sorting and logging in and out of the office and field.
- Inventories supplies and ensures the staff have adequate supplies to support projects.
- Manage Team Deployment - keep track of Staff deployment location and Update Google sheet(s) on field activities.
- Assists in preparing device, ODK Phones and Tablets.
- Assists with field data collection verification and reconciliation.
- Communicates relevant information to all team members, regarding schedule and project requirements, including changes.
- —Responsible for performing any other duty as assigned by Management.
- —Ensures compliance with laws and regulations.
- —May frequently travel between company worksites.
- Participates in and promotes a positive, supportive, cooperative team environment.
- —Attends and participates in staff meetings, training classes and supervision.
- Adheres to Policies and Procedures.
- Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.
Education/Experience
- Bachelor's Degree from an accredited institution is preferred.
- Two years of job-related experience, preferably field work in a project management department, or an equivalent combination of education and experience, is preferred.
- Scheduling and planning experience is an asset.
- Must possess excellent communication and interpersonal skills.
- Ability to work independently and in a team.
Certifications and Licenses
- A Project Management (PMI) certification is preferred
- First Aid and Health & Safety qualifications desirable
Computer Skills
- Advanced computer skills, including Microsoft Windows and Microsoft Office Suite
- Proficiency working within specialized software utilized in program.
Language Ability
- English is the spoken and written language. Fluency in Hausa is required.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
Math Ability
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
- Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds.
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