Project Assistant 9 / Executive Program Officer at ABT Associates

Key Responsibilities
A Project Assistant (PA) supports one or more Technical Specialists and/or the Project Director in carrying out technical project work. In addition may support: 

National Program Manager's Office:

• Will develop and operationalize an effective and efficient management system to ensure proper functioning of the NPM's office.
• Play a pivotal role of effectively coordinating all Programmatic and Administrative activities within the NPM   office including but not limited to : Activity scheduling with Client (DFID), Partner (FMOH) and other development partners, and PATHS2 key technical, program and operational teams; managing of  communication flow in and out of the NPM's office;
• Will ensure that the NPM is up to date with the major breaking program and administrative issues
• Works closely with the NPM to produce Technical briefs
• Attends strategic meetings, ensure effective coverage and prompt reporting and dissemination of outcomes to relevant persons/institutions/departments.
• Research technical issues and help develop power point presentation slides and draft speeches where appropiate 

Senior Management Team (SMT):

• Ensure effective coordination and scheduling of SMT meetings
• Ensures the regular meetings of the SMT holds and is documented regularly and decisions communicated promptly to appropriate staff/institutions/departments.
• Provide technical oversight and mentoring to the Program Assistants working with SMT and the Technical team
• Develop effective coordinating mechanism for SMTs
• Ensures smooth, prompt and adequate information flow between the SMT members
• Ensure effective coordination of activities between the NPM and DNPM 

Communication:

• Ensures effective communication with the client (DFID); primary partners (FMOH and the 4 SMOHs); key partners, the technical team members, Admin and Finance; Donors/development partners and Abt headquarters
• Manage and maintain executives' schedules
• Participates in Change management committee as well as Think Tank group.
• Prepare meeting notes, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Maintain database of technical presentations, briefs, reports and media briefs. 

Change Management/Managing Meetings:

• Will work closely with DNPM provide leadership in Change management
• Develop a change management model for PATHS2
• Work closely with the Training/Capacity Building officer to facilitate PATHS2 in-house meetings
• Work with KM team to develop project updates and program briefs 

Qualification requirements include the following:

• A minimum of Masters Degree in Public Health, Social Sciences, Business or other relevant field.
• 4 years of experience assisting senior executives and managing their offices
• Project support/back-stopping, health and international experience are strongly preferred.
• Demonstrated experience and interest in health sector and policy issues and international development.
• Strong organizational Skills
• Excellent communication, writing, and organizational skills.
• Team player with the ability to multi-task.
• Proficiency in MSWord, Excel and PowerPoint.