Travel Coordinator at Adexen

Job description

• Processing and coordination of visa applications for all employees
• Screening of all submitted visa applications to ensure completeness of all supporting documents
• Booking of visa appointments and preparing travel insurance documents
• Provide updates to related parties on visa applications
• Continuous and open communication with internal customers regarding travel needs
• Establishing and maintaining cordial relationships with embassies
• Administer and maintain travel resources by updating data bases
• Keep, maintain and manage proper and accurate monthly visa expenditures records
• Designing process maps for easy workflow
• Contributes to team effort by accomplishing related results as needed
• Carrying out periodic review & analysis of current visa processes/procedures and recommend improvement strategies
• Ensure effective maintenance of all visa records, and other related documentation for easy tracking of information
• Ensure the visa team understands the visa processes and their roles in them therefore eliminating all errors in the visa application process
• Expense reporting in line with agreed cash budget limits

Requirements

• A Minimum of a University degree from a recognized institution
• 5years’ experience in administration, travel documentation and processing
• Very good in the use of Microsoft word, Excel and the internet
• Good communication, organizational and interpersonal skills
• Good administrative management skills
• Excellent analytical, problem solving, negotiation and leadership skills
• Ability to communicateclearly and persuasively and solveproblems
• Ability to workunder pressure and to deadlines