Logistics Projects Support at Jagal Group

Purpose/Role:
The purpose of this role is to support Logistics Manager in managing documentation to ensure compliance to the Site Instruction procedures agreed with client(s) as per the Logistics Contract for Warehouse & Quay-side operations, passenger logistics, counting the usage storage vis-à-vis unit counting for operational cost recovery and other Logistics activities.  The role is envisaged as a short term requirement initially, but may be extended as an established role based on ‘value added’ judgments.

Key aims and objectives:

•     To ensure that Site Instruction Procedures are being followed, and that all administration requirements are being captured appropriately, and being implemented as the operational / contract process requires.
•     To support in managing the clients’ portfolio, and act as key account administrator to manage WAV / special client requests.
•     To ensure that records & / trackers for the return of clients’ empty containers / materials are fully maintained and appropriate actions are taken to manage full cost / revenue recovery.
• Prime Responsibilities and Duties:
•     To keep records and maintain tracker of service to client (WAV).
•     Ensure that weekly plans and work request by clients, particularly where relevant to performance evaluations, are presented as a validated report for management use.
•     To support Logistics Manager in all aspect related to Site Instructions; ensure all S.I comply with Site instruction procedures as per Logistics Project Contract.
•     To maintain Site Instruction operational register vis-s-vis client submission and present same to Manager in a timely manner for signature / approvals and subsequent process actions.
•     To issue Change Orders (CO’s) as required, and ensure CO’s tally with all chargeable activities done vi-a-vis all Site Instructions issued.
•     Check records and coordinate with Logistics Vessel Operations supervisor on related services provided for confirmation of activities and charges related to same.
•     To ensure weekly and monthly submission for use of trucks / SS7-return of materials / containers / (ERHA Fabrication and Logistics Contracts) movement details to Logistics Admin. Manager.
•     Alert Logistics Manager, of any request not formally communicated, liaise with ND departments and client operational representatives as required to confirm accuracy and relevance of reporting, and subsequent invoicing actions.

The Persons:

•     Will have a suitable knowledge and experience of operational safety in similar circumstances, with a demonstrable commitment to supporting safe working in marine and port environments.
•     Must be articulate in written documentation, identify gaps, errors and resolve for managers approval and must be fluent in both oral and writing communication
•     Must be tidy, businesslike, resolute, and well organized, and able to coordinate and support special Logistics Client request/projects.
•     Must be Proactive, decisive, able to develop and give succinct and accurate reports
•     Must be able to carry out investigations and intelligence gathering, reporting useful findings regularly
•     Must be tactical and able to use computer soft skills: words and excel  for data capturing, tracking and presentation data.
•     Must be ND/HND holder with 3-4 years’ experience Logistics/. Shipping operations/ services.
•     Must have proven experience within offshore shipping documentation auditing/ reporting.
•     Working knowledge of maritime insurance, safety and relevant maritime laws/conventions