Finance and Admin Officer at Management Sciences For Health - MSH

The FAO will be responsible for ensuring the smooth operations of any of our field office activities by providing Finance, logistical support and coordinating programmatic information for MSH Field offices activities. She or he will assist technical advisors / specialists and senior managers to coordinate project activities and will assist Operations and Field Finance Manager for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The FAO is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he will be responsible for working with other staff from the headquarters and/ or Field offices to coordinate technical assistance.

Administration:

• Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
• Handle arrangements and assist in the logistics for meetings, retreats, and workshops.
• Provide project support to specific projects.
• Assist with Procurement, preparing Activity Profile, Advance Request, and Travel Arrangements in most of the Field Offices etc.

Finance: Provide following accounting and financial support to FAO:

    Prepare payment vouchers.
    Properly code all transactions.
    Processing payment of expenses, including per diem and transport to participants during activities in the field.
    Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
    Maintain accounting files.
    Tracking and following up on outstanding advances and assure timely reconciliation.
    Other tasks as requested by supervisor.