Logistics Materials Coordinator at Deep Blue Energy Services Limited

About this job
ACTIVITIES The four main objectives are: •   Deliver with commitment to HSE excellence •   Deliver to acceptable specifications •   Deliver on time •   Deliver within budget •   Materials management, permanently installed equipment and Spares The key objective of job holder will be to provide technical support to the Project Base Company Rep in order to ensure: •   Availability of Subsea Equipment and Spares for operations & maintenance activities. • Proper spares management implementation by Contractor (best storage practices, proper segregation and arrangement, good quality inventory, robust obsolescence management, good control/tracking of use & forecasts etc.) •   Efficient procurement process of spares & materials •   Efficient dispatch / receipt of equipment & materials by COMPANY or CONTRACTOR at operational base. • Oversee CONTRACTOR utilisation of safe & proper lifting & handling practices in relation to movement, dispatch or receipt of COMPANY equipment. •   Intermittent support with QA/QC activities available when required The job holder will be involved in the following activities with his responsibilities defined as follows: HSE: • Ensure/verify that CONTRACTOR and SUB-CONTRACTORS constantly meet the objectives and standards set by client in relation to their management of COMPANY equipment, tools and spares. • Maintain a proactive HSE attitude in all working areas in line with COMPANY published standards (Wear adequate PPE, volunteer for CONTRACTOR and SUB-CONTRACTORS facilities safety tours and meetings, stop and report (but in a positive way) anyone caught performing an unsafe act…) and comply with COMPANY requirements in terms of HSE training •   Promote any Safety Bulletins issued from the client Group for awareness within CONTRACTOR Organization • Follow up any analysis process of reported unsafe acts where relevant, ensure close out and transmissions of the lessons learned •   Oversee safe & proper lifting & handling practices in relation to movement, dispatch or receipt of COMPANY equipment.   • Although this remains the duty of the CONTRACTOR and SUB-CONTRACTORS, ensure that visitors, relevant to his/her activities, are fully briefed before entering a working site (especially during heavy lift and testing operations) and guided / supervised during the visit Follow up of SPS equipment & materials delivery: •   Monitor status of equipment & materials in transit and delivered to CONTRACTORS • Follow up, Coordinate and support preparation / packing / loading of equipment & materials from CONTRACTS as required (this activity scope does NOT include follow up at QUAYSIDE or CONTRACTOR facility and is limited to execution within base) • Plan and drive preparation / packing / loading of equipment to other TOTAL sites (yard, rigs, intervention vessels…) as necessary in safe and efficient manner – confirm no unsecured COMPANY load dispatched out of CONTRACTOR base. •   Follow up custom clearing process and status • Liaise with and Alert COMPANY Logistics organisation with respects to movement of COMPANY equipment, ensuring all necessary documentation from CONTRACTOR base prepared to accompany load outs / receipts. •   Support and Monitor CONTRACTOR activity to ensure efficient and cost-effective procurement process • Follow up punch list work (i.e. work not yet performed, although planned at manufacturing / fabrication sites) per equipment and inspect on completion of the work in country as required. •   Follow up and inspect equipment status after delivery and after any associated repair work •   Follow up and inspect on completion of Site Received Test procedure on each delivered equipment (ensure procedures are in place and implemented by CONTRACTOR) • Follow up and inspect maintenance / repair work on COMPANY purchased equipment (ensure procedures are in place and implemented by CONTRACTOR) •   Supervise CONTRACTOR practices and activities regarding equipment & materials storage • Ensure CONTRACTOR stores equipment and spares are stored in appropriate storage conditions at CONTRACTOR base e.g. rubber goods & electronic goods/equipment in cool indoor conditions; equipment suitable for outdoor storage fully tarpaulin covered and protected from dust and elements, all equipment supported off ground and not subject to temperature extremes. etc Reporting: • Follow up equipment and spare parts stock status including through CONTRACTOR materials management software. Ensure correct level of spares is maintained by CONTRACTOR in its facility. •   Preparation of handover dossier •   Issue weekly status report spreadsheet to the designated persons and report discrepancies via Client Base Company Rep as soon as possible • Issue Activity Reports on completion of activity (e.g. inspection, inventory,…) or on daily, weekly, monthly etc. basis as required. •   Ensure CONTRACTOR complies with equipment/materials related reporting per provisions of CONTRACT and drive CONTRACTOR to deliver same. CONTEXT AND ENVIRONMENT The Project is a challenging Contract, both technically and with respect to execution strategy wherein a high quotient of work shall be conducted in-country, from engineering through to construction and test. The Package is, in essence, a “delivery” package with equipment from the Package being installed on or by facilities designed / provided by other Packages. The on-time delivery of equipment is essential to ensure that “receiving” Packages are not adversely impacted.

Duties
ACCOUNTABILITIES The job holder will be accountable for: Coordinating and Supervising safe and efficient receipt, storage, and dispatch of COMPANY equipment to/at/from CONTRACTOR Monitoring quality and status of spares and materials procured and/or stored by CONTRACTOR at COMPANY request. Monitoring quality of work of CONTRACTOR at the base and SUB-CONTRACTOR / OTHER CONTRACTOR NIGERIAN facilities as required. Adequate interface & communication with other DW stakeholders. NECESSARY PROFILE Focused on Subsea Production System (SPS) Equipment for Drilling & Completion, UFR, FPSO, SCS Operations activities. Personnel under direct supervision Education Technical degree(generalistmechanical…) 5 years cumulative experience in drilling & completion operations, logistics, with management of CONTRACTOR. QA/QC or materials/equipment inspection experience. RequireCompetencies: Manage the CONTRACT and monitor the CONTRACTOR to ensure that he meets his obligation under the CONTRACT, to  ensure that the CONTRACTOR delivers on time, within budget and to  the agreed level of equipment specifications. Endeavour to maintain good, professional, and consistent working relationship with CONTRACTOR Carry out all activities with integrity and in compliance to Nigerian laws and regulations, and in line with COMPANY rules and objectives. Language: English fluent, French is an added advantage