Head, Facility at Phillips Consulting

Our Client is an oil palm plantation and processing farm in Nigeria looking to fill the role of a Head, Facility. The jobholder will be responsible for maintaining and managing fleet, facility and related assets; ensuring their efficient and optimal functioning to support operations including timely maintenance, repairs and replacement; overseeing related vendors and contractors, and ensuring excellent service delivery by the facility department.

Job Responsibilities

Fleet & Facility Management

• Direct day-to-day operational management of fleet and facilities
• Advice management on requirements to support operations in line with business objectives
• Develop and manage the department’s operating budgets
• Develop annual capital budgets and plans including asset acquisition, infrastructure upgrade
• Lead the development, planning and execution of facilities projects and ensure timely and on-budget completion; support the acquisition of land and assets, and oversee building projects
• Lead the development and implementation of maintenance plans/schedules for company assets to optimize costs and asset performance
• Develop guiding policies including safety standards; monitor and ensure adherence to established policies and procedures; continuous improvement
• Develop and implement standard operating procedures to guide the use of assets and facilities
• Manage all facilities services and ensure user/ customer satisfaction; ensure facilities are in good working condition to support operations optimally

Administration

• Maintain records of company assets including, usage, deployment, repairs and maintenance
• Ensure company assets are duly protected by adequate insurance cover and other appropriate means
• Secure necessary permits and licenses; ensure adherence to stipulated regulatory or government standards
• Facilitate timely payment of utility and other bills
• Provide periodic or ad-hoc reports on performance and activities as required

Procurement & Vendor Management

• Develop and implement procurement strategies to ensure availability of fit-for-purpose good and services in a cost-effective manner, to meet internal demands
• Design and implement an efficient store management system with supporting policies, processes, controls and documentation
• Partner with business managers to optimize spending
• Manage vendors and contractors engaged by the facilities department to ensure effective service delivery and smooth operations; monitor performance to ensure delivery in line with agreements
• Lead contracting and negotiation of facilities operations

Team Leadership & Management

• Manage the Facility department, activities and personnel
• Facilitate team development; manage performance

Job Requirements

• Bachelor’s degree or equivalent qualification in a related discipline
• MBA, relevant Masters degree or professional certifications would be added advantage
• Minimum of 7 years related experience, including leading and managing a team