Personal Assistant to the CEO at Murtala Muhammed Foundation

Responsibilities

• Manage, coordinate and maintain calendar of CEO including appointments, meetings, and travel.
• Responsible for organizing internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Provide executive and administrative support to the CEO.
• Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
• Monitor and respond to incoming communications to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, making research, writing documents, preparing minutes, communicating meeting reminders, confirming venues.
• Writing and distributing comprehensive minutes and action points to all members post-meeting.
• Drafting and writing high-quality reports and presentations, as required by the CEO.
• Communicating important updates and information to stakeholders as required by the CEO.
• Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.

Requirements

• Related Degree in English Studies, Business Administration or related field
• Minimum of 3 years experience in as a personal assistant, administrative assistant or similar role
• Able to adapt quickly, handle multiple tasks, and prioritize
• Organizational, planning, and multi-tasking skills
• Communication skills, Information gathering, and information monitoring skills
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
• Excellent research and writing skills.