Facility Officer at Alan & Grant

Job Description

• Ensure adequate equipping of company functions through effective deployment of assets
• Assist management in the effective and efficient procurement of the right assets to achieve organizational goals and objective
• Provide guidance on capital budgeting and asset procurement
• Guide the management on lease, buy or rent decisions as it relates to the company’s assets
• Provide management with adequate and relevant information regarding asset disposal
• Maintain independent schedule of company assets and premises
• Ensure effective deployment and usage of company assets
• Company resource management and allocation to achieve set objectives
• Develop and regularly update the company’s asset maintenance schedule and oversee the execution in order to ensure cost minimization and value realization
• Work with the Finance team to ensure accuracy and integrity of all asset records schedules.
• Liaise with the finance team on asset insurance policies and maintenance of correct and updated insurance schedule.
• Maintain rent schedules for all company premises and ensure that payments due are made on due date.
• Ensure compliance with all relevant laws, code and policies with respect to company assets
• Ensure regulatory compliance with all laws and codes guiding the acquisition, maintenance and disposal of assets. Plan and manage company’s tax liabilities.
• Maintain relationship with relevant authorities and third parties including vendors, suppliers and service providers in relation to company assets.
• Oversee/ supervise the internal facilities team to ensure company assets are properly cleaned, serviced, maintained and secured at all times.
• Manage outsource service providers to ensure company standards are met at all times
• Maintain health safety and security/ environmental standards across company facilities
• Issue out and monitor compliance with company guideline regarding usage of company assets.
• Ensure vendors rendering services (including maintenance and repairs) on company assets and facilities maintain minimum standards required on all company assets.
• Monitor and maintain asset trackers on all company assets where applicable
• Ensure, in conjunction with IT and ICU, proper surveillance mechanism on all company premises at all times to avoid company lapses.
• Ensure periodic and accurate reports to management through the Head HR on the assets of the organization.
• Provide reports on company assets, facilities or premises to senior manage upon request
• Support ICU/audit and finance team in the verification/ validation of company assets whenever such exercises are being conducted.

Requirements

• A minimum of first degree in any management science/social science related discipline preferably in accounting, economics/finance.
• 3 years Post NYSC cognate accounting experience.
• Professional qualification, certification in project management or MBA will be added advantage.