Logistics Assistant at ActionAid Nigeria

Job Purpose

• The Logistics Assistant will be responsible for providing an effective and efficient administrative support in the Logistics unit
• S/he will work closely with the Logistics Advisor to facilitate the smooth running of the unit as well as ensure effective vehicle & facility management in accordance with ActionAid Nigeria (AAN) policy.

Specific Responsibilities

• Provide administrative support for the Logistics unit
• Support the administration of vehicle maintenance and computation of private mileage
• Support both local and international travels, including ticket and hotel reservations as well as processing of necessary payments
• Support visa procurement, security check documents for all staff on international travels
• Supervise and ensure prompt delivery of mails and other messages in the Country Office
• Facilitate finance support for official banking transactions
• Coordinate movement of staff and AAN stakeholders (Partners, Board, consultants and AA staff) while adhering to all road safety rules and regulations both at Local and Federal levels.
• Ensure all AAN vehicles are kept clean, fuelled and fit for travel at all times Ensure proper reporting of all incidents involving AAN vehicles
• Ensure proper documentation of all AAN vehicle particulars and updated vehicle Log books
• Ensure proper documentation of all Consultant Drivers profile
• Support Logistics Advisor in facility management, ensuring conducive working environment for staff
• Coordinate minor repairs of working tools in the office premises
• Coordinate service providers in the facility maintenance 
• All other responsibilities as assigned by the Line Manager.

Key Working Relationships

• Internal: All Staff
• External: Partners, Donors & other stakeholders

Persons Specifications
Education / Qualifications:

• Minimum of a National Diploma in Business Administration or Social Sciences / Art Vocational Certification.

Experience:

• A minimum of 2 years work experience
• Experience in office administration
• Experience in managing vehicles (including driving), travels and facilities  Experience in an international development agency  Skill Abilities
• Demonstrable IT skills
• Excellent interpersonal and communication skills with fluency in written and spoken English
• Good knowledge of FRSC rules and guidelines
• Good knowledge of Abuja roads especially and road network in Nigeria Creative and takes initiative.
• Excellent administrative skills.

Personal Qualities:

• A person of integrity
• Willing to travel at short notice
• Creative and takes initiative
• Ability to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self motivated person able to work with minimum supervision
• Willing to work on weekends when required.