Administrative Assistant at Mediatrix Development Foundation

Location:                     Ogoja-Cross River State

Job Field:                     NGO/Non-profit, Administration, Secretarial

Duration of contract:     12 Months

Work Hour:                   Full Time

Open to:                        All interested candidate

Scope of Work

• Administrative Assistants will support the day to day operations of the project.
• This includes financial planning and management, supporting field deployments, administrative coordination of training, financial management and reconciliation of accounts and management of office activities and logistics

Major Duties/responsibilities

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned
• Prepare and reconcile travel and operational expenses for program staff
• Ensure payments are made timely and vouchers for reimbursement are accurate
• Coordinate travel plans for program staff
• Support maintaining field reports from project staff and others participating in the project
• Keep appointment book accurately filled in with name, phone number and exact procedures
• Any other duties that may be assigned
• Prepare and develop reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.

Required qualification/Experience

• Degree/Diploma certificate
• At least 2 years’ experience in office administration
• Two years’ experience working with international and/or organizations
• Two years’ experience in administration of project and managing project operations

Knowledge requirements/Skills

• Language proficiency in English
• Ability to establish and maintain good relationship with people at different levels and of different Nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel
• Ability to communicate clearly in English language orally and in writing
• Ability to engage in successful interaction, extensive contact with members of government agencies and partners at national, state and local government levels.

Miscellaneous info

Travel: Some travelling must be expected.