Procurement Manager at Maryland Global Initiatives Corporation Nigeria (MGIC)

Grade: Grade 9
Report to: Regional Procurement Advisor and Country Head of Operations

Job Summary

• The Procurement Manager will have the primary responsibility for providing leadership and oversight of the procurement function for MEIC Nigeria.
• S/he will ensure the country program's procurement needs are met in compliance with US. Government rules and regulations, including 2 CFR 200 and Federal Acquisition Regulations (FAR), as well as MGlC policies and procedures and international procurement best practices.
• S/he will report to the Regional Procurement Advisor at HQ and will also have a local direct communication line with the MGIC Nigeria Head of Operations to ensure that procurement activities align with the organizatIon’s programmatic needs and strategic direction.

Responsibilities
Procurement of Goods & Services:

• Ensure that procurement processes are executed with the highest standards of business integrity and in compliance with U.S. Government rules and regulations, as well as MGIC policies and procedures.
• Provide thorough and accurate documentation of procurement processes.
• Ensure that the new hire orientation process properly introduces new employees to the University, CIHEB, and MGIC Nigeria culture.
• Support management, reporting, and oversight of real or potential conflicts of interest.

Procurement Planning:

• Work with the country Senior Management Team to establish a Procurement Plan at the beginning of each project year to be updated at least quarterly.
• Establish key lead times for country procurement's to be communicated out to staff for planning purposes.
• Minimize lead times and reduce the need for "urgent" requests by improving procurement planning and communication about procurement processes with the country team.

Procurement Training & Team Management:

• Educate the country team about procurement processes, requirements, and established lead times.
• Support internal clients to understand the importance of providing detailed specifications, planning ahead, and providing feedback about samples and goods/services received.
• Supervise, develop, and evaluate assigned staff. Ensure that procurement team members receive regular and constructive performance feedback, promptly resolve problems, and have an opportunity to develop professionally.

Vendor Management:

• Conduct a thorough market survey at least every two years to refresh the organization's preferred vendor list
• Maintain a vendor database with extensive vendor information, including but not limited to: vendor address and contact information, vendor principal information, physical location verification, etc.
• Closely track vendor performance and develop a list of disallowed vendors based on prior organizational history and client experience.

Compliance:

• Engage with the in-country and HQ compliance teams to improve the country’s compliance rating.
• Ensure the effectiveness of MGlC’s control environment within the procurement team, and perform regular reviews and spot-checks of procurement's to ensure sufficient supporting documentation is in place, compliance with regulations and policies, etc
• Along with the Senior Management Team, provide a strong “tone at the top" for compliance within the organization.

Support & Collaboration:

• Collaborate with leadership to promote a safe and inclusive work environment
• Engage with key staff outside the country office team to promote procurement best practices.

Required Education, Skills and Experience

• Minimum of 8 years of relevant experience in the field of procurement
• Prior experience with a U.S. Government-funded organization is required; prior experience in the health sector is preferred
• Extensive knowledge of 2CFR 200 is required; knowledge of the FAR is preferred
• Bachelor's degree or equivalent in Business Administration, Economics, Finance or a related field is required; Master’s degree preferred
• CIPS - Chartered Institute of Procurement and Supply Certification and/or membership a plus
• Ability to work independently in a fast-paced and dynamic environment
• Attention to detail and a proactive, problem-solving approach are required
• Exceptional interpersonal communication and relationship - building skills
• Experience engaging with local and international vendors on procurement of goods and services required.
• Prior team management experience required
• Fluency in English and effective communication skills are required.
• Proficiency in MS suite (MS Word, Excel, PowerPoint) and Adobe.