Admin. Manager at Christopher Kings & Associates

Reference Code: CKA-H/AM0914
Location: Abuja

Summary
The Administrative Manager will be responsible for the coordination of general administrative and personnel activities. With maintaining of quality standards and profitability of the business as his/ her primary goal, the job holder will be responsible for coordinating all support functions to assist the Core operations department achieve its objectives.This will be driven by ensuring that all working methods are reviewed and best practice is achieved so we in turn can grow our business whilst delivering excellent customer service.

Duties and Responsibilities

•     Organizing stock and equipment
•     Ordering facility maintenance/management supplies and overseeing building maintenance, cleanliness and security
•     Planning and working to budgets
•     Maximizing profits and contributing to achieving sales targets set by management
•     Payroll and benefits administration
•     Oversee the Recruitment new staff for support department/unit
•     Provide support for the recruitment and selection of personnel for CORE department/units
•     Provide support for training and developing existing staff
•     Staff Performance Monitoring, Management and reporting
•     Motivating and encouraging staff to achieve targets
•     Coordinating staff scheduling and rotas;
•     Working to ensure standards of hygiene are maintained and that the general facility complies with health and safety regulations
•     Provides support to ensuring agreed standards of customer service are maintained;
•     Implementing, and instilling in staff, company policies, procedures, ethics, etc;
•     Devising and marketing promotional campaigns
•     Preparing reports and other performance analysis documentation to the managing Director
•     Reporting to and attending regular meetings with other department managers or unit heads.
•     The Administrative Manager will also manage all internal stakeholders: both, other departments within House 43 facilities who deliver support services to the operational CORE department as is required.
•     Ensures that all subordinates have clearly defined job tasks and are actively engaged
•     Monitor performance of subordinates within the entire organisation and business units.
•     He/ She will be responsible for maintaining and helping enforce the agreed brand standards for each unit by conducting and managing monthly audits
•     He/ She will liaise with the Sales and Marketing team to collate and respond to all customer correspondence, ensuring this is communicated to the entire Food and Beverage team and management where appropriate
•     He/ She will maintain the entire invoices and journals, manage and monitor total expenditure associated with maintenance and equipment repair, manage the company’s asset register and assist in budget setting each year for all departments and their business units
•     He/ She will also manage the incentive scheme, allocating and verifying spending and assisting in report analysis on stock and sales, highlighting and acting on any anomalies.
•     The Administrative Manager will assist in creating and be required to operate within efficient staffing budgets for each financial year, tracking labour spending and providing input regarding capital projects and initiatives
•     They will also take full responsibility for managing and meeting all committed budgets related to the Staff Restaurant
•     The Administrative Manager is expected to provide constant leadership, counselling, advice and feedback to his/ her subordinates
•     He/ She must provide an environment of openness and trust, with constant feedback and performance coaching

Sales/Marketing

•     Assist in developing and implementing marketing and sales activities of House 43 food and Beverage products/Services
•     Monitor Competitor Activity and Guest Feedback
•     Contribute to ensuring that marketing and sales plans are appropriate for each sales period, including special plans to maximize patronage

Requirements:

•     A B.Sc./HND in Finance, Accounting, Administration, Management or any related discipline.
•     Professional Certificate – Nigeria Institute of Management (NIM) or related
•     Minimum 7 years of relevant post NYSC experience.
•     Good Computer skills, MS Office
•     Attention to detail and ability to work under pressure
•     The ability to work under little or no supervision
•     Knowledge of the hospitality industry is an added advantage
•     Age range-Minimum 30 years