Programme Assistant (Partnerships) G5 at World Food Programme (WFP)

Requisition: 108016
Location: Maiduguri, Borno

Organizational Context

• This job is located in WFP Maiduguri Area Office, Nigeria. Under the supervision and guidance of the Head of Programme (Partnerships), the Programme Assistants (Partnerships) will be expected to take responsibility for completion of a range of programme support activities which will promote field level partnerships to support the implementation of WFP activities in Borno and Adamawa States of North-East Nigeria to ensure effective delivery of WFP Food assistance.

Job Purpose

• To carry out tasks to promote field level partnerships to support the implementation of WFP activities in Borno and Adamawa States, North East Nigeria in order to ensure effective delivery of WFP food assistance

Key Accountabilities (Not All-inclusive)

• Review cooperating partners distributions reports (CPDR), in line with WFP requirement and resources
• Provide support and guidance to WFP partners on programme/project processes, procedures and coorperate partnerships requirements.
• Support Cooperating Partners (CP) Performance evaluations, training needs and capacity building.
• Support WFP’s monthly coordination meetings with Cooperating Partners including meeting set up, taking minutes of meetings, collation of inputs and circulation.
• Support Partnership Agreements management using WFP Coorperate management tools including WINGS (Partnerships creation, PO creation and invoices processing), COMET (Partnerships creation) and ITS.
• Support Field Level Agreement drafting and documentation of all approved agreements and related documents.
• Organise and store partnerships documentation - both file based documentation and electronic documentation using the WFP Coorperate tools (Teamwork Space and Office 360).
• Support WFP’s Partnerships Team in coorperating partners desk review to ensure high quality implementation and enforce value for money in implementation of WFP programme
• Receive and collate comments and feedback from cooperating partners and other stakeholders to identifying programmatic issues with the view of fostering efficient operations.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People:

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance:

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership:

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

• Programme Lifecycle & Food Assistance: Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
• Transfer Modalities (Food, Cash, Vouchers): Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
• Knowledge of Specialized Areas: Understands basic technical concepts and data andtheir relevance to food assistance programmes.
• Emergency Programming: Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
• Strategic Policy Engagement w/Govt: Understands and applies basic principles of engagement with government counterparts at the national or local level.

Desired Experiences for Entry into the Role

• Contribute to the preparation of periodic and timely reporting on NGOs and other partnerships that enables informed decision making and consistency of information presented to stakeholders.
• Support Cooperating partners capacity building through organized trainings and bilateral guidance.

Standard Minimum Qualifications
Education:

• A University Degree (B.Sc) in Social Sciences or Natural Sciences is desirable.

Language:

• Fluency in both Oral and written communication in English Language. Fluency in the local languages such as Kanuri or Hausa will be an advantage.

Experience:

• Minimum of 3-5 years experience.
• Experience in reporting, planning and analysis of programme output and outcome data
• Experience working in collaboration with NGO and Government stakeholders
• General knowledge of project/programme systems and standards