Head, Programme Management Support Unit (PMSU) at UNDP

Job ID: 26838
Location: Abuja
Vacancy Type: FTA International
Posting Type: Common System
Contract Duration: 1 Year with possibility for extension

Background

• Under the overall guidance of the Resident Representative and with a direct supervision by the Deputy Resident Representative (Programmes), the Head PMSU acts as quality assurance centre to Senior Management on all aspects of the CO programme. The Head PMSU provides advice to Senior Management and supports the programme units on Strategic Planning, Monitoring and Evaluation, Audit, Result Based Management policies and procedures, corporate compliance, resource mobilization, and donor reporting.
• The Head of the PMSU reports to Deputy Resident Representative (programme) and works closely with the Deputy Resident Representative (Operations), acting as a bridge and enhancing information sharing between Programme and Operations Units.

Duties and Responsibilities

• Support the alignment of UNDP programmes and projects to the UNDP corporate strategic plan 2018-2021;
• Coordinate with the UNDP Programme Teams and Operations Units to ensure the Country Office adheres to and complies with corporate policies and dashboards;
• Provide policy advice to Senior Management of the Country Office on quality assurance and compliance issues;
• Oversee UNDP Nigeria’s Monitoring and Evaluation policies and procedures and provide quality assurance to the evaluation processes;
• Represent the Country Office in the One UN Monitoring and Evaluation Group;
• Facilitate knowledge building and knowledge sharing on monitoring and evaluation;
• Provide support to the implementation of Result Based Management (RBM);
• Support programme and project monitoring and evaluation and timely donor  reporting;
• Ensure sound planning and monitoring of financial resources of the UNDP programme in Nigeria;
• Ensure compliance to UNDP audit policies;
• Manage the Programme Management Support Unit staff members.

As a member of the CO management team, provides policy advice, coordinates, and ensures the strategic planning for the UNDP programme focusing on achievement of the following results:

• Support the operationalization of the Country Programme Framework 2019-2020 in collaboration with the main partners and other UN Agencies;
• Coordinate with other units in the Country Office the IWP and the ROAR and other corporate planning and results reporting exercises;
• Support and coordinates knowledge building and management in the Country Office.

Provides effective quality assurance of full cycle of programming from formulation to implementation achieving the following results:

• Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
• Ensure effective monitoring and evaluation with the aim of measuring the impact of the CO programme;
• Ensure effective implementation of the Internal Control Framework in collaboration with the Operations Unit;
• Establish a quality and accountable reporting system;
• Coordinate the audit exercise among programme, project and operations staff and ensure compliance with audit quality standards and timeframes.

Support programme and project monitoring and evaluation focusing on achievement of the following results:

• Ensure that the projects have results-based annual work plans with indicators, baselines and targets established at output and activity level;
• Oversee and execute M&E activities included in the Quarterly Annual Work Plan and the M&E plan, with focus on results and impacts;
• Ensure quality contributions to the Results-Oriented Annual Reporting (ROAR), including provision of quality Programme data according to a predefined set of indicators and other requirements, etc.;
• Support the process of UNDP quality results reporting by provision of M&E information for ATLAS, Transparency Dashboard as well as facilitating the process of Programme/project Quality Assurance and Monitoring;
• Support update of project risk log, issue log, lessons learnt log and other UNDP instruments for effective implementation of the electoral programme;
• Ensure evaluation of results achieved by the project against their targets and track overall progress in achieving objectives in accordance with UNDP Evaluation Policy, UNDP Programme and Operations Policies and Procedures and UN Evaluation Norms and Standards;
• Ensure the preparation of consolidated progress reports for project management (including project quarterly and annual progress reports) capturing qualitative and quantitative aspects, according to the annual work plans and log frame including identification of problems, causes of potential bottlenecks in project implementation, and providing specific recommendations;
• Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed;
• Facilitate project mid and final evaluations, assessments and review;
• Monitor the project implementation activities follow up of evaluation and audit recommendations;
• Advise Project Managers on preparation of work plan and quarterly work plan;
• Design and implement a system to identify, analyze, document and disseminate lessons learned.

Ensure sound planning and monitoring of programme financial resources focused on the following results:

• Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations;
• Implementation of effective internal controls, proper functioning of a client-oriented financial resource management system;
• Regular monitoring of the CO delivery, resource mobilization, TRAC Allocation, programme revenue management (GMS/DPC);
• Periodic monitoring of dashboards and exceptions, identification of remedial actions;

Management of the Management Support Unit focused on the following results:

• Supervise the staff of the PMSU in line with the UNDP staff performance guidelines and policies
• Build the capacity of the national staff in the PMSU.

Core Competencies
Innovation:

• Ability to make new and useful ideas work
• Creates new and relevant ideas and leads others to implement them
• Leadership Ability to persuade others to follow
• Plans and acts transparently, actively works to remove barriers
• People Management Ability to improve performance and satisfaction
• Models high professional standards and motivates excellence in others

Communication:

• Ability to listen, adapt, persuade and transform Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others.

Delivery:

• Ability to get things done while exercising good judgement
• Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional:

• Ability to capture, develop, share and effectively use information and knowledge.
• Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
• Ability to identify and execute opportunities to improve operational efficiency
• Knowledge of organizational development concepts, issues and principles and the ability to apply them to strategic and/or practical situations

Required Skills and Experience
Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

• 7 years of relevant experience at the national or international level in providing management advisory services.
• Hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments.
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.

Language Requirements:

• Fluency in written and spoken English is required.