Finance Associate at Management Sciences For Health - MSH

Job ID: 13-10843
Location: Abuja
Grade: E
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A559 - Nigeria GF Malaria
Reports To: Senior Accountant

Overview

• The Finance Associate is responsible for assisting the Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the Global Fund against fraud, loss or misuse.
• The Finance Associate is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. 
• The Finance Associate is aware of, and adheres to, MSH’s procurement integrity standards in all activities

Specific Responsibilities

• Prepare payment vouchers
• Payment of vendor invoice
• Properly code all transactions
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances
• Preparation of purchase orders
• Assure balances of unused portions of advances are deposited into the MSH account
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
• Maintain accounting files
• Follow up on outstanding advances and assure timely reconciliation
• Control consumption of project (petrol, electricity, water, telephone)
• Participate in the improvement of the accounting system and the system of internal control
• Create all financial reports as requested by supervisor
• Preparation of forms for statutory deductions and their remittances to the appropriate authorities
• Process online payments
• Other tasks as requested by supervisor

Qualifications and Experience

• Minimum of university degree or HND in Accounting
• Minimum of 2 years’ experience in accounting
• Extensive knowledge of GF rules & regulations and experience with GF projects
• Ability to use basic accounting software (i.e. QuickBooks) or comparable software
• Demonstrate good judgment and sound financial "common sense"
• Verbal and written language skills in English required including speaking, writing, understanding, reading and the ability to conduct business in English
• Excellent communication skills
• Excellent organizational and interpersonal skills with a service-oriented outlook
• Advanced reporting skills
• Computer skills including proficiency in Microsoft Office Suite applications (excel spreadsheets, word processing, and electronic mail along with data entry experience)
• Ability to work under pressure
• Ability to work independently, prioritizes tasks, and meets deadlines
• Ability to work in a team 
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
• Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail