Personal Assistant at Fadac Resources

Location: Ikoyi, Lagos

Responsibilities

• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders
• Respond to emails as much as possible, dealing with appointments etc.
• Ensure diary commitments, papers and travel arrangements are managed
• Conduct weekly diary meetings with the MD to discuss upcoming engagements
• Schedule on behalf of the MD meetings
• Coordinate travel and accommodation requirements
• Filter general information, queries, phone calls and invitations to the MD
• Manage and maintain the MD’s diary and email account.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Provide a service that is in line with the MD’s work habits and preferences.

Requirements

• A good deal of common sense, etiquette and an ability to think on one’s feet
• Minimum of a B.Sc
• Female applicants Only​
• A minimum of 1 year PA/secretarial experience
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills
• Excellent communication skills
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Flexible and mature approach with ability to work unsupervised.