Technical Works Group Assistant - Maternity Cover at British High Commission

Ref Id: 33/19 LOS
Location: Lagos
Grade: A1 (L)
Duration of Post: 3 months
Job Subcategory: Estates
Type of Position: Fixed Term, Temporary
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Start Date: 1st November 2019
End Date: 31st January, 2020

Main Purpose of Job

• To Undertake daily administrative takes to ensure the functionality and coordination of the departments activities.

Roles and Responsibilities

• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Day to day control of Maintenance/Servicing/Project works.
• Assist with liaising with technicians, contractors and others
• Assist in planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaising with appropriate staff.
• Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
• Assist in Carryout activity recording such as Leaves, absent from work, sick etc. ensuring documentations are properly filled and kept in order.
• Carrying out effective filing of all Pre-planned, Routine etc.  Documentation in the appropriate manner.
• Carryout documentation of the day to day work request that comes in/ and Closed
• Responding to day to day emails that comes.
• Assist in attending to the requisition / liaising with procurement to get materials
• Documentation of overtime for the team
• Contributes to the general development and improvement of service.
• Carries out statutory duties related to the post and to ensure compliance with regulations.
• Ensures a culture of "Safety & Health above all else".

Essential Qualifications, Skills and Experience

• Minimum of 3 years relevant experience in working in an office environment
• Good working knowledge of IT. (Proficiency in Micro soft office)
• Good interpersonal skills
• Good ability to multi task
• Previous Facility management experience

Required Competencies:

• Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

Starting Monthly Salary
NGN285, 321.83 per month.