Administrative Assistant at Creative Associates International

Position Summary

• The Administrative Assistant will perform a broad range of clerical, secretarial and reception duties
• S/he will provide timely staff services and efficient office operations in the areas of communication, mailing, inventory management, supplies and equipment maintenance and more.
• Reporting & Supervision: The Administrative Assistant will report to the Operations Manager.

Primary Responsibilities

• Update database to track key information;
• Handle all email, mail and phone general inquiries and requests for information and materials;
• Collect departmental updates for monthly organization report;
• Retrieve, log and sort resume inquiries via Personnel email, mail and phone;
• Maintain employee telephone lists, and floor map;
• Assist with ordering supplies and copy room inventory, as needed;
• Assist with trip expense reports, photocopying, ordering books and materials as needed;
• Assist staff with mailing projects and provide support assistance; and
• Perform other duties as assigned.

Required Skills & Qualifications

• High School Diploma required;
• At least one year of general work experience and six months experience in a similar role;
• Strong organization and communication skills;
• Passion/interest in working on a USAID funded project to improve regional development in West Africa;
• Flexibility/adaptability, strong organization and communication skills; and
• Advanced knowledge of spoken and written English required.