Admin Officer at Dexterous Applied Training Institute (DATI)

Job Role

• The Admin Officer will be responsible for general administrative duties for the organization and any other duties assigned;
• Supervising day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Monitor costs and expenses to assist in budget preparation
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
• Evaluation and monitoring new and existing training venues
• Ordering materials from printers
• Liaising with venues and conducting pre-course checks
• Manage hostels processes
• Liaising with training coordinator to ensure that Delegates are properly registered and inducted
• Take proper records of all materials in stock
• Implement facility and equipment maintenance policy
• Take proper records of all maintenance carried out.
• Prepare room for delegate arrival
• Welcome delegates
• Notify Training coordinator of any changes to the expected delegates e.g. no shows or deferent additional attendees to those on the delegate list
• Manage feedback
• Liaise with training coordinator to ensure that all course delivery related documents are properly filed and stored.
• Initiate and implement best and effective practices in administrative functions.

Minimum Qualifications - Education And Experience

• Bachelor’s degree or its equivalent in Marketing, Business Administration or related courses
• Five years’ experience of administration, management/supervisory, business development etc.

Job Requirments:

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to details
• Excellent Leadership skills
• Familiarity with financial and facilities management principles